Administrative Services Coordinator

Thurston Mason BH-ASO/OHRS • Lacey, WA

4d • $35 - $44 • Onsite

About The Position

Join our team supporting the administrative operations of Thurston-Mason Behavioral Health Organization! The Administrative Services Coordinator provides Thurston-Mason Behavioral Health Organization, LLC (TMBHO), Thurston Mason Behavioral Health Administrative Service Organization (TMBH-ASO) and Olympic Health and Recovery Services (OHRS), administrative and technical support. Responsibilities include fleet vehicle coordination, serving as the Safety Officer, facilities support, and supporting program administration.

Requirements

• Four (4) years of public administration, safety, fleet management, government procurement, with progressive responsibilities.
• Current Washington State Driver’s License and satisfactory driving record.
• Ability to utilize a personal computer and MS Office Suite, and other organizational software applications.
• Satisfactory criminal background clearances and excluded party sanctions
• Knowledge of health and safety guidelines.
• Knowledge of OSHA, Labor and Industries and workplace safety guidelines.
• Knowledge and ability to act as administrator of database systems, to include fleet management systems.
• Knowledgeable in government acquisition and procurement processes.
• Knowledge of project management.
• Ability to create and implement actions plans and evaluate the process and results.
• Ability to maintain a professional, collegial manner in a fast-paced environment with competing demands with many interactions with providers, outside and related agencies and staff.
• Demonstrated teamwork ability, including acting as back up to Program Assistants for facility management support.
• Adaptability in communication style to different levels of the organization.
• Ability to professionally and efficiently present and convey the business of the organization both in person and over the phone as well as in writing.
• Skilled with listening, reading and communicating information that is sensitive in nature and protected by various legal authorities and privacy laws.

Responsibilities

• Serves as the primary liaison for facilities maintenance, repairs, and other operational needs, ensuring timely and effective resolutions
• Responsible for establishment and maintenance of supply ordering platforms.
• Serves as liaison between organizations that provide services and follows government procurement processes.
• Establishes permissions and delegates ordering permissions to program assistants.
• Responsible for coordination of vendors and professional services contracts following government procurement processes to support Trueblood residence homes.
• Works in collaboration with Trueblood services teams to coordinate for service requests that may impact residents.
• Familiar with local government procurement processes.
• Utilizes Sourcewell, MRSC Small Works Roster, and other appropriate procurement procedures.
• Serves as the Safety Officer for TMBH-ASO and OHRS.
• Facilitates compliance with state and federal health and safety guidelines.
• Prepare reports on occurrences and provide statistical information to management.
• Responsible for conducting Safety Committee meetings following OSHA, RCW and WAC guidelines.
• Develops, implements and presents safety training programs.
• Coordinates emergency disaster response trainings and drills, and prep policy and procedures.
• Maintains safety committee minutes and other records.
• Serves as Primary Fleet Vehicle Coordinator.
• Tracks and coordinates vehicle maintenance and insurance requirements.
• Serves as the primary liaison with Enterprise Fleet Management for leasing and maintenance coordination of vehicles.
• Maintains current vehicle and drivers lists for fiscal and admin support team, and submits regular updates for insurance coverage.
• Responsible for administration of Fleetio fleet management system.
• Serves as lead to program assistants for vehicle management across programs.
• Serves as primary liaison with fleet service departments.
• Makes recommendations to executive leadership for repairs that exceed regular maintenance.
• Serves as primary coordinator for front desk reception coverage between program assistants.
• Provides back up-front desk coverage when program assistants are not available.
• Serves as primary coordinator for supply ordering.
• Reviews monthly orders and special requests from program assistants.
• Maintains purchase history documentation reviews purchase reports.
• May serve as project manager for a variety of short-term organizational projects.
• Develops project plans and tracks progress.
• Coordinates internal and external resources.
• Reports and escalates to management as needed.
• Creates and maintains project documentation.
• Performs other duties as assigned.

Benefits

• medical/dental/vision plan options (many with no employee paid monthly premium depending on plan choice, and dependent coverage options)
• life insurance and disability insurance options
• WA State PERS retirement plans
• pre and post tax deferred compensation retirement options
• PTO package earning a minimum of 140 hours annually
• 12 paid holidays
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed