Administrative Services Coordinator

Nidec Motor Corporation•St. Louis, MO

20h•Onsite

About The Position

The Administrative Services Coordinator supports the efficient day‑to‑day operations of the office by providing administrative, logistical, and front‑facing support. This role ensures a welcoming and well‑organized workplace by coordinating office services, assisting visitors, managing supplies and deliveries, supporting travel arrangements, and handling general administrative tasks. The position plays a key role in maintaining a professional and smooth office environment for employees, leadership, and visitors.

Requirements

Associate’s degree or additional administrative training
5+ years of experience in an administrative, office support, or customer‑facing role
Strong organizational and time‑management skills with attention to detail
Professional and friendly demeanor with excellent customer service skills
Ability to manage multiple tasks and adjust priorities in a fast‑paced environment
Proficiency in Microsoft Office applications
Effective verbal and written communication skills
Experience supporting office operations in a corporate or professional environment
Familiarity with travel booking tools and office procurement processes
Experience working with visitors, vendors, or delivery services

Responsibilities

Assist with the daily operations of the office to ensure a smooth, organized, and efficient workplace
Greet and assist visitors, manage sign‑in processes, and coordinate visitor access
Create and distribute visitor and employee badges as needed
Order, stock, and maintain office supplies; monitor inventory levels and place replenishment orders
Coordinate lunch orders and refreshments for meetings, trainings, and company events
Assist with basic travel arrangements, including booking flights, hotels, and ground transportation as requested
Accept, route, and track deliveries and packages from vendors and carriers
Sort, distribute, and deliver incoming and internal mail
Support meeting logistics, including room setup and coordination as needed
Serve as a point of contact for office‑related inquiries and administrative support
Maintain orderly common areas and assist with general office organization
Partner with internal teams such as HR, Facilities, or Operations to support administrative needs
Perform other administrative or clerical duties as assigned