Administrative Services Coordinator II

Tennessee Tech • Cookeville, TN

2d • Onsite

About The Position

Serve as the departmental administrative assistant for the School of Interdisciplinary Studies (SOIS). This role involves performing a wide variety of clerical duties, some of which may be confidential. The position acts as the main point of contact between SOIS and other academic departments and off-campus programs. Key responsibilities include maintaining departmental student files, assisting the director, faculty, and advisors with student-related academic matters, and managing departmental fiscal records and university forms. The role also includes maintaining and updating the SOIS website and supervising student workers.

Requirements

• High school diploma or equivalent.
• Two years of general office experience.
• Working proficiency with software such as Microsoft Outlook, Word and Excel.
• Ability to work with minimum supervision.
• Ability to work in a fast-paced and flexible environment.
• Ability to effectively supervise student workers.

Nice To Haves

• Bachelor’s degree from an accredited institution.
• Prior experience in an academic environment with basic accounting skills.
• Experience with Talon (Oracle) and Coursedog.

Responsibilities

• Serve as the departmental receptionist/secretary.
• Support the director in daily administrative activities.
• Act as the point of contact for on and off campus programs.
• Assist director, faculty, and advisors with student-related academic matters, including issuing enrollment permits, drop-add slips, and course substitutions.
• Input classes into Coursedog and schedule classrooms.
• Maintain departmental fiscal records, process university requisitions for invoices and travel claims, prepare personnel and financial components and contracts, and reconcile monthly expenditures.
• Assist students with registration.
• Handle office correspondence and perform a wide variety of clerical duties, which could be confidential in nature.
• Provide technology assistance with websites, social media, and faculty support.
• Maintain departmental student files, faculty academic and employment files.
• Supervise student workers in the accomplishment of tasks and office-related assignments.
• Serve as the central point of contact with off-campus sites and related off-campus staff.

Benefits

• Initial accumulation of one vacation day per month.
• One sick leave day per month.
• Thirteen (13) University holidays.
• Medical and life insurance (shared cost with the university).
• Retirement.
• Optional 401k.
• Educational benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED