Administrative Services Coordinator II

State of Vermont • Calais, VT

1d • Hybrid

About The Position

The Watershed Management Division is seeking an Administrative Services Coordinator II to support critical permitting, financial, and operational functions. This position is part of the Business and Operational Support Services (BOSS) program, which delivers administrative, technical, and financial support services for the entire Division. This position plays a key role in ensuring timely, accurate, and customer-focused financial and administrative support across the Division. A hybrid work schedule with telework flexibility is available.

Requirements

• Experience with accounts receivable, invoice processing, and data tracking
• Strong skills in Microsoft Office, SharePoint, and financial databases
• Excellent communication and customer service abilities
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.
• One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.
• Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
• Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field.
• One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.
• Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Nice To Haves

• Experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Responsibilities

• Managing accounts receivable across six permitting programs
• Processing invoices and tracking financial records using state systems
• Reviewing permit applications and compliance items
• Coordinating onboarding and employee resource communications
• Supporting procurement requests through VT Buys
• Providing public and applicant assistance for permit and payment questions

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED