Administrative Services Coordinator I - Temporary

State of Vermont • Waterbury, VT

34d • Onsite

About The Position

The Child Development Division (CDD) is hiring an Administrative Services Coordinator I to support the Children’s Integrated Services (CIS) team. This position will provide administrative, program, fiscal, and data support for Special Accommodation Grants and Specialized Child Care Agreements. This position plays an important role in keeping time-sensitive grant, agreement, invoicing, data, and communication processes accurate, organized, and moving forward.

Requirements

• Be highly organized and able to manage multiple time-sensitive administrative, fiscal, and data processes.
• Be detail-oriented and able to identify missing, incomplete, duplicate, or inconsistent information.
• Be proficient in Microsoft Excel and experienced in using spreadsheets and data systems to create efficient processes for entering, tracking, verifying, reconciling, and reporting program information.
• Communicate clearly and professionally with internal and external partners to support timely follow-up and completion of required materials.
• Use sound judgment when navigating administrative processes and situations that may not have a clear-cut answer.
• Have experience working with grant programs
• High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
• OR One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
• OR Two years of full-time college coursework OR and Associate's degree in accounting, business or public administration, office administration or closely related field.
• OR One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
• Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Nice To Haves

• For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Responsibilities

• Preparing Special Accommodation Grant applications for review and processing
• Communicating directly with Specialized Child Care program staff members
• Processing materials related to Specialized Child Care Agreement materials in coordination with CDD partners.
• Reviewing, processing, and tracking Special Accommodation Grant invoices and supporting documentation.
• Maintaining accurate tracking systems for programmatic data
• Entering and updating program information across spreadsheets and data systems used to support Special Accommodation Grants and Specialized Child Care services.
• Supporting monitoring, reporting, and quality assurance activities related to grants, child care providers, children served, and program outcomes
• Providing administrative and logistical support to Special Accommodation Grant applicants and recipients, Specialized Child Care providers, internal review teams, and other program partners.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED