Administrative Services Assistant - Onsite Nasville, TN

Novalink Solutions LLC•Nashville, TN

4d•Onsite

About The Position

This role involves a variety of clerical duties and responsibilities to support administrative functions. The assistant will be responsible for preparing correspondence, maintaining files and databases, managing phone calls, handling mail, taking meeting notes, organizing schedules, making travel arrangements, and ordering office supplies. The position requires proficiency in Microsoft Office Suite and strong organizational and communication skills.

Requirements

High school diploma
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Highly organized multitasker who works well in a fast-paced environment
Excellent written and verbal communication skills
Self-directed and able to work without supervision
Solid time management skills; able to prioritize

Nice To Haves

Associate's degree or bachelor degree in business or related field
Previous experience handling office responsibilities
Experience in customer service

Responsibilities

Prepare correspondence, documentation, and other materials
Maintain and update files and databases
Answer phone calls and transfer calls to the appropriate party
Receive mail and packages from USPS, FedEx, UPS, and couriers; deliver mail to the proper recipient
Take detailed notes during meetings or type/transcribe and edit memos and notes provided from meetings
Organize meeting schedules
Prepare travel arrangements
Schedule appointments and conferences
Prepare paper copies, faxes, and other documentation
Order, purchase, and invoice company office supplies
Prepare mailings and packages for delivery
Maintain files containing confidential information
Photocopy and fax as needed