Administrative Services Assistant - Countywide Pool

County of Riverside•Multiple Locations, CA

12h

About The Position

The County of Riverside seeks to fill Administrative Services Assistant positions for various departments throughout the County. A pool of qualified candidates will be established to fill current and future vacancies, including Administrative Services Assistant-CN, Administrative Services Assistant-Parks, and temporary Administrative Services Assistant. As positions become available, the recruiter will review applications and refer applicants on an individual basis should they meet the department's requirements. This posting will be used to fill Administrative Services Assistant vacancies throughout multiple regions of Riverside County. An updated resume and transcripts/degree must be uploaded at time of application in order to be considered for any positions. Applications to this posting will be valid for up to 90 days. The incumbent will perform a variety of routine administrative tasks in the areas of budget, purchasing, facilities management, personnel, and general office management; and performs other related duties as required. The Administrative Services Assistant class is an entry level classification and reports to a supervisory or manager level position.

Requirements

Completion of 60 semester or 90 quarter units from an accredited college or university, preferably with coursework in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Two years of technical or specialized clerical experience.
Basic accounting principles
Fiscal and budgetary procedures
Efficient office principles and procedures
Basic statistical methods, including survey techniques.
Analyze office management and administrative problems in order to devise workable solutions
Prepare budget requests and monitor expenditures
Prepare grant proposals between the County and private/public institutions or organizations
Prepare clear and concise reports
Establish and maintain effective working relationships.

Responsibilities

Gather and compile facts, statistics and develop estimates and projections in order to evaluate effectiveness of program results; recommend revisions in program direction as a result of statistical evaluation.
Prepare or review program grant and funding requests; provide technical assistance to contract providers in the development of grant proposals; evaluate performance of contract providers from an administrative viewpoint; identify potential sources for grant funds to augment County funding of specific programs.
Assist in the preparation and maintenance of a program budget and the establishment of fiscal control; represent a program or its director relative to fiscal or budgetary matters in meetings with members of the community or other agencies; prepare budgetary, fiscal, and administrative reports.
Prepare proposals for federal or state funding of County programs and compile necessary supportive data.
Study existing statutes and proposed legislation to determine their effect on program operation and cost.
Confer with department supervisors to devise more efficient office procedures.
Solve problems related to office management including workflow and staffing needs.
Write or revise procedures, program guidelines, and training manuals.
Establish and maintain an office supply, facilities, equipment, and inventory control system for an entire department.
Determine usage and placement of telephone equipment and office space layout, recommending changes as necessary.