Accounting Support II

Johnson County Kansas•Olathe, KS

13d•Onsite

About The Position

Johnson County Department of Emergency Services (DES) is looking for a qualified applicant to fill the position of full-time Administrative Services Assistant II at our office in the Johnson County Sunset Building. We are looking for a detail-oriented, positive & professional candidate who will work closely with our administrative team in our fast-paced environment. Job functions include, but are not limited to, supporting all divisions within our department, processing accounts payables, payroll functions, accounts receivables, answering phones, along with a wide variety of other ever-changing job functions on a daily basis.

Requirements

High school diploma or equivalent.
Two years in bookkeeping, accounting, or administrative functions involving record keeping or related area.
Attention to detail
Analytical skills, including research skills, ability to interpret data, ability to conceptualize, ability to analyze information, and ability to write formal recommendations based on findings
Basic mathematical and accounting skills
Computer software – spreadsheet skills (intermediate), word-processing skills (beginner), financial management/information records system (beginner)
Keyboarding Ability
Human Relations/Interpersonal skills
Written communication skills, including business writing, report writing, summarizing, and editing skills
Ability to maintain confidentiality
Project management skills, including organization, coordination of duties, and/or accomplishment of goals
Time management skills, including the ability to manage multiple concurrent projects and meet deadlines.

Nice To Haves

Associate’s degree in Accounting or related field.
Budget-related skills, including advanced accounting, math, and statistics skills
Computer software – database creation/maintenance skills (beginner), Outlook or similar application (beginner)
Oral communication skills, including presentations to individuals and small groups.

Responsibilities

Reviews, reconciles, compiles, tracks, and processes accounting transactions involving cash, receipts, invoices, requisitions, vouchers, journal entries, expense reports, and other similar items for approval.
Using established guidelines, analyzes and evaluates revenues or expenditures of a department fund or budget unit to determine the maximum allowable reimbursement or claim and reports information.
Researches and corrects accounting errors and discrepancies to ensure accurate accounting.
Communicates verbally and in writing with internal and external contacts in order to resolve discrepancies and exchange or update information.
Explains rules, regulations, and policies regarding fiscal programs to staff to ensure compliance with accounting policies and procedures.
Prepares standard and customized reports, such as summaries of balances, cost information, and other reports.
Assists with processing fiscal period opening/closing transactions.
Assists in the preparation of complex documents such as financial statements and/or annual department budget by compiling and summarizing financial or statistical data for management use.
Prepares cost, staffing, and utilization analysis.
Maintains and updates files; gathers and collates records to compile information.
Conducts tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies.
Completes and verifies data entry; distributes paychecks.
Provides information and answers questions from staff regarding payroll issues.
Maintains attendance and leave tracking records.
Acts as department/agency workgroup functional representative in data management systems and provides training to new users.
Coordinates Family and Medical Leave according to policies, procedures, and guidelines.