Administrative Secretary - Full Time; 2229-402-A

Catholic Charities Brooklyn and Queens•Brooklyn, NY

13d•Onsite

About The Position

Catholic Charities Brooklyn and Queens has been providing quality social services for over 125 years, offering 160-plus programs and services for various populations. The HomeBase Homelessness Prevention Programs assist individuals at risk of homelessness due to rental arrears, overcrowding, or substandard housing, as well as those needing aftercare services. Services include case management, mediation, advocacy, financial assistance, referrals, and workshops.

Requirements

High School Diploma or GED.
Business experience including office clerical, data entry, and basic accounting.
Capacity to handle multiple tasks simultaneously (typing, phone, clerical duties).
Ability to be flexible and use discretion.
Ability to work flexible hours, including weekends and evenings as needed.
Ability to lift up to 25 pounds.
Frequent standing, sitting, talking, reading, writing, and hearing.

Nice To Haves

Bilingual Spanish/English preferred.

Responsibilities

Perform reception and secretarial duties.
Serve as backup to the Administrative Assistant.
Provide professional telephone and office reception.
Screen calls and walk-ins for basic client information and initial pre-screening.
Transfer telephone calls and take messages.
Greet clients and guests and direct them to the appropriate person or meeting place.
Keep track of appointments for the office (clients, groups, agency meetings).
Set up and clean up for meetings.
Handle and distribute deliveries (mail, supplies, donations).
Perform clerical duties including handling correspondence, typing, copying, filing, and faxing.
Create and edit agency forms.
Perform data entry for the program database.
Maintain a professional appearance of the reception office and waiting room.