N99858 Administrative Secretary, Tahlequah Campus

Northeastern State University•Tahlequah, OK

9d•Onsite

About The Position

This position provides secretarial support for assigned university operations. The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position. This job requires interaction with clients of many ages, abilities, and knowledge-bases; the ability to build rapport, communicate in English, and the ability to multitask are essential. The purpose of this position is to provide secretarial support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations.

Requirements

Ability to read, write, and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Knowledge of university policies and procedures.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs.
Skill in the provision of customer services.
Skill in oral and written communication.
Ability to multitask.
Must provide an original social security card during the hiring process.
Must be currently authorized to work in the United States on a full-time basis.

Responsibilities

Prepare a variety of correspondence.
Make travel arrangements for assigned personnel.
Answer telephone and greet visitors: provide information and assistance; take messages; refer to appropriate personnel.
Maintain office supply inventory; reorder as needed.
Sort and distribute mail.
Make appointments and manage calendars.
Maintain a variety of documents and forms.
Direct the work of student employees as assigned.
Enter information to computerized databases.
Prepare a variety of schedules and calendars.
Be knowledgeable about services offered.
Be able to work with a wide variety of people in many capacities.
Be able to communicate effectively in English.
Perform related duties.