Administrative Secretary

Federal Public Defender's Office•Tucson, AZ

1d•Onsite

About The Position

THE FEDERAL PUBLIC DEFENDER for the District of Arizona is accepting applications for the position of full-time administrative secretary to be stationed in Tucson. The Federal Public Defender operates under authority of Title 18, United States Code, Section 3006A(g)(2)(A), to provide federal criminal defense services by court appointment to individuals unable to afford counsel.

Requirements

High school graduate or equivalent
Two years of general experience
One year of specialized experience
Computer literacy
Data entry skills
Customer service skills
Spanish language fluency
U.S. citizen, U.S. national or Lawful permanent resident (i.e., green card holder) who is seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B)
Satisfactory background investigation

Nice To Haves

Some higher education may be substituted for experience
Experience with Word, Adobe Acrobat, Microsoft Excel, and other Windows-based application
Handled multiple phone lines
Law office experience

Responsibilities

Answering, screening and routing telephone calls
Taking and delivering messages
Greeting visitors
Posting daily court calendar
Opening case files
Preparing weekly open case report and sending to attorney and assistant paralegals
Assist with closing case files
Scan documents
Receive and process flip flop packets
Take inventory, submit requests for, receive and store supplies and ensure receipts are forwarded to finance and procurement
Deliver received packages
Keep current log of books and resources in library
File room maintenance
Running documents to/from the courthouse
Handle maintenance/repairs, weekly car washes and monthly mileage reports for GSA vehicles assigned to office
Other duties as assigned