Administrative Secretary
Eastern Virginia Medical School•Norfolk, VA
•$41,000•Onsite
About The Position
The Department of Surgery at Macon & Joan Brock Virginia Health Sciences at Old Dominion University is seeking an outstanding Administrative Secretary to join the team. Performs various administrative duties, including answering phones, handling correspondence to include subpoenas, scheduling meetings.
Requirements
- Computer experience in word processing, spreadsheets, graphics and database software is required.
- Experience with an E H R is a plus.
Nice To Haves
- High School Diploma
Responsibilities
- Manage physician calendars, schedule lectures and meetings accordingly, manage surgical postings, etc. Inform staff and physicians of any conflicting appointments.
- Assist with scheduling clinic operations to include answering incoming calls, schedule appointments, and obtain demographic information to process into the EHR as needed.
- Responsible for all travel arrangements and travel reimbursements through Chrome River.
- Transcribe physician letters using dictaphone. Format and proof for grammar and punctuation.
- Open and distribute incoming and outgoing mail.
- Manage all legal matters regarding pending court cases.
- Coordinate depositions and times for court appearances.
- Responsible for preparation of all PowerPoint presentations.
- Assist with manuscripts and journal articles as needed.
- Serves as back up assistance for adjacent faculty.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
