ADMINISTRATIVE SECRETARY

State of careers Rhode Island • Lillington, NC

1d • $51,827 - $57,567 • Onsite

About The Position

While in a supervisory capacity, to insure that other clerical staff members have a fair and adequate workload and are all properly instructed and trained on the performance of their duties. To report the proper discharge of sick, vacation, and/or personal leave taken by staff members at said work location, including any abuses in daily attendance, to the Executive Assistant or designee, and to ensure compliance with these and similar personnel policies in the absence of the Case Management Coordinator. To provide computer operator assistance and coordination at said work location to insure the proper operation of the Office's computer system and/or the Office's computer system as it interacts with RIJSS. To provide statistical coordination and reports among all the courts and staff members occupying said work location. To personally resolve the more routine complaints and refer those of a more complex nature to the appropriate staff member. To serve as a supervisor in a staffed office for other administrative personnel in the absence of a Case Management Coordinator, and carry out the responsibilities of that position in such absence; to provide service as a computer operator for the Office's computer system and its functionality with RIJSS; to coordinate criminal calendars before the State's Courts as they pertain to the Office; to coordinate case assignments for other Assistant Public Defenders; to relieve such individuals of important administrative duties; to handle correspondence and other routine matters; and to do related work, as required.

Requirements

• Supervisory experience.
• Ability to train and instruct clerical staff.
• Knowledge of personnel policies regarding leave and attendance.
• Proficiency in computer operations and system interaction (RIJSS).
• Ability to coordinate statistical reports.
• Skill in resolving complaints.
• Experience coordinating criminal calendars.
• Experience coordinating case assignments.
• Ability to handle correspondence and administrative duties.

Responsibilities

• Supervise clerical staff, ensuring fair workload distribution, proper instruction, and training.
• Report staff leave (sick, vacation, personal) and attendance issues to the Executive Assistant or designee.
• Ensure compliance with personnel policies in the absence of the Case Management Coordinator.
• Provide computer operator assistance and coordination for the Office's computer system and its interaction with RIJSS.
• Provide statistical coordination and reports among courts and staff.
• Resolve routine complaints and refer complex issues to appropriate staff.
• Coordinate criminal calendars before the State's Courts.
• Coordinate case assignments for Assistant Public Defenders.
• Handle correspondence and other routine administrative matters.

Benefits

• Information regarding benefits available to State of Rhode Island employees can be found on the Office of Employee Benefits' website.
• Direct deposit for all employees is required for hires after September 30, 2014.
• Employees are required to identify a financial institution for direct deposit.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed