Administrative Secretary – Office of the Commission

State of Utah•Salt Lake City, UT

1d•Hybrid

About The Position

The Administrative Secretary serves in a confidential, high-level capacity to support the four commissioners of the Utah State Tax Commission. Working with a high degree of independence, the incumbent provides comprehensive administrative and strategic support to ensure the effective operation of the Office of the Commission and serves as a primary liaison between the commissioners, agency management, state officials, and the public.

Requirements

Must successfully pass a criminal history check.
Must have a valid driver's license.
Must be able to manage complex, high-priority calendars and schedule appointments.
Must be able to organize and facilitate Commission meetings.
Must be able to perform duties related to administrative rulemaking and the appeals process.
Must be able to manage travel arrangements and oversee the submission of travel reimbursements.
Must be able to oversee routine office management.
Must be able to assist with Commission technology needs.
Must be able to coordinate continuing education requirements.
Must be able to perform special projects as assigned.

Nice To Haves

Experience in a confidential, high-level administrative support role.
Experience working with commissioners or high-level officials.
Experience in administrative rulemaking and legal records.
Experience with technology and special projects.

Responsibilities

Exercise independent judgment to screen access to commissioners, research inquiries to determine priorities, and maintain confidentiality regarding sensitive policy and personnel matters.
Draft high-level correspondence, reports, and talking points.
Manage complex, high-priority calendars and schedule appointments.
Serve as the primary point of contact for internal staff, legislative representatives, and external stakeholders.
Organize and facilitate Commission meetings, including preparing agendas, materials, and presentations.
Handle logistics for extended sessions, trainings, and conferences.
Perform duties related to administrative rulemaking and the appeals process, including submitting rules to the Office of Administrative Rules and preparing records on appeal for the appellate courts.
Manage travel arrangements and oversee the submission of travel reimbursements, ensuring compliance with state policies.
Oversee routine office management, including maintaining supplies and equipment, managing the office library, coordinating professional memberships, and ensuring the professional appearance of common areas.
Assist with Commission technology needs, coordinate continuing education requirements, and perform special projects as assigned.