Administrative Secretary

County of Tulare•Visalia, CA

15h•Onsite

About The Position

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the Assessor/Clerk Recorder, District Attorney, Health and Human Services Agency, Resource Management Agency, and the Sheriff. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments, please submit an online application for consideration. Current vacancy is with the office of the Assessor/Clerk-Recorder located in Visalia.

Requirements

Equivalent to completion of the twelfth (12th) grade supplemented by specialized secretarial or business training.
Four (4) years of increasingly responsible technical staff support and secretarial experience including two (2) years of experience using a personal computer and software programs in the work environment.
One (1) year of supervisory experience highly desirable.
Knowledge of current office practices and procedures including business correspondence, filing, and standard office equipment operation.
Knowledge of principles and practices of the functions and organization of an executive office environment.
Knowledge of data collection and record keeping methods.
Knowledge of correct English usage, vocabulary, spelling, and punctuation.
Knowledge of principles and practices of supervision and training.
Ability to work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
Ability to operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.
Ability to organize work, establish priorities, layout complex work assignments to fit capabilities of assistants and maintain good workflow.
Ability to compose complex letters and memos using correct grammar, punctuation and spelling.
Ability to supervise and train other employees.

Nice To Haves

One (1) year of supervisory experience

Responsibilities

Act as Confidential Secretary.
Research, gather and analyze facts and data on a variety of subjects and compile financial, activity, or governmental reports.
Assist in the facilitation of activities and policies including participation in development of budget requests and cost estimates.
Monitor office expense accounts, check invoices, and perform purchasing-related activities.
Plan, assign, coordinate and supervise the work of other clerical or support staff.
Prepare complex documents using word processing, spreadsheet and other computer software on a personal computer.
Finalize and print or arrange for publication of documents.
Prepare correspondence answering routine inquiries.