Administrative Secretary- Criminal Justice and Social Sciences

Alabama State University•Montgomery, AL

5d•Onsite

About The Position

Alabama State University, College of Liberal Arts and Social Sciences, Department of Criminal Justice and Social Sciences, invites applications to fill the position of Administrative Secretary.

Requirements

An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience
A certificate in Secretarial Science with 2 years of administrative or secretarial experience required.
A typing proficiency exam of 40 net words per minute is also required.
Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted.
Proficiency exam results must be submitted to ASU's Office of Human Resources by the closing date of the announcement.
Only Applications that have corresponding proficiency exams will be considered.

Responsibilities

Schedule meetings and appointments, publish agendas, take and prepare meeting minutes
Make travel arrangement, prepare expense reports
Write and distribute emails, correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system electronically and on premise
Provide general support to the Criminal Justice faculty and visitors
Handle incoming and outgoing communications, and direct to appropriated person
Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments
Receive, open, sort and distribute mail as directed
Prepare requests for office supplies as needed and receive such supplies
Hire and supervise student workers
Perform general office management duties, recommends methods for improving office procedures
Perform other duties as assigned