Administrative Secretary - Public Affairs

Clark County Department of Aviation•Harry Reid International Airport - Las Vegas, NV

1d•Onsite

About The Position

The Clark County Department of Aviation is seeking qualified candidates to apply for the Administrative Secretary - Public Affairs position. This confidential position performs a variety of secretarial and office administrative tasks for a division Chief or Managing Director. In the Public Affairs division, this position reports directly to the Chief Aviation Marketing Officer. Duties include managing an executive-level calendar, ordering materials, handling invoices, coordinating meetings, working with other team members to coordinate events/meetings, assisting with a variety of public affairs, marketing, and airport experience programs and initiatives, acting as the time editor for the division, answering general telephone calls, note-taking at meetings, handling special projects, and other related duties. THIS RECRUITMENT IS LIMITED TO THE FIRST 150 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED. This position is confidential and excluded from membership in the union. This examination will establish an Open Competitive Eligibility List to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Employee Services. Employee Services reserves the right to call only the most qualified applicants to the selection process.

Requirements

Equivalent to graduation from high school
Five (5) years of full-time general clerical experience
Two (2) years of which includes providing office, administrative and secretarial assistance to management and professional staff.
Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis up to two (2) years.
Typing at a rate of 50 net words per minute from printed copy (specified positions may require)
Skill in taking dictation at a rate of 75 words per minute by hand or stenographic machine and transcribing it accurately (specified positions may require)
Possession of a valid Nevada Class C driver's license at time of hire (specified positions may require)
Employment is contingent upon the results of a pre-employment drug examination.
Permanent employees must maintain a principal place of residency within the boundaries of Clark County and provide proof of compliance with Nevada motor vehicle registration and drivers' license laws within 90 days of employment.
Candidates must be legally authorized to work in the United States.
Clark County does not provide H1B visa sponsorships or transfers for any employment positions.
Employment with the Department of Aviation is contingent upon completion of an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted and maintain a security badge as mandated by the Transportation Security Administration.
All prospective hires must present two original government issued ID's upon acceptance of job offer.

Responsibilities

Managing an executive-level calendar
Ordering materials
Handling invoices
Coordinating meetings
Working with other team members to coordinate events/meetings
Assisting with a variety of public affairs, marketing, and airport experience programs and initiatives
Acting as the time editor for the division
Answering general telephone calls
Note-taking at meetings
Handling special projects
Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.
Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or prior materials; may use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system.
Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, equipment purchase and repair and personnel document preparation.
May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Organizes and maintains various office files, including personnel and tickler files; purges files as required.
Assists with the development and administration of the division budget; may prepare or maintain statistical, fiscal or payroll information.
Follows up on projects, transmits information, and keeps informed of division activities.
Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
May provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.