Administrative Secretary - Mental Health & Addictions / Secrétaire admin. - Santé mentale & dépendan

Winnipeg Regional Health Authority•Steinbach, MB

7d•Onsite

About The Position

Reporting to the Manager Health Services - Mental Health & Addictions, the Administrative Secretary is responsible for the provision of confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio. The incumbent is responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Regional Manager’s schedule. The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. The incumbent will have strong organizational skills and be able to work well with time constraints and deadlines. The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Requirements

Minimum two (2) years previous experience in a health care office environment.
Graduate of a recognized Administrative Assistant Program or equivalent.
Proficiency in Microsoft Office Applications and Outlook/Email.
Knowledge of legislation pertinent to mental health and community services.
The usage of general office equipment.
Medical/psychiatric terminology.
Demonstrated ability to work with minimal supervision both independently and as part of a team.
Demonstrated communication skills both oral and written.
Demonstrated ability to take initiative and recognize the Manager’s needs.
Demonstrates thorough knowledge of general office practices.
Demonstrated interpersonal and organizational skills.
Ability to respect and promote a culturally diverse population.
Proficiency of both official languages is essential for target and designated bilingual positions.
Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
Good work and attendance record.
Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00.
Demonstrated ability to meet the physical and mental demands of the job.
Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check.

Nice To Haves

May provide service to clients experiencing challenging behaviors.
May work occasionally evenings and weekends as necessary.
Will be required to travel to other regional facilities as the position duties may require.

Responsibilities

Provision of confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio.
Reception duties.
Organizing and maintaining work processes and records.
Data management.
Preparing correspondence, reports and other documents.
Scheduling and coordinating meetings and other special events.
Transcription and presentations.
Managing the Regional Manager’s schedule.
Regularly communicating with program staff to ensure consistency of administrative support services and other documentation.