26/27 SY Administrative Secretary III (APA)

Dysart Unified School District•Surprise, AZ

1d•Onsite

About The Position

Under the general direction of the Principal, this role coordinates, monitors, and supports the various areas of responsibility in the school office, including budgeting, scheduling, communication, and organization. The position ensures compliance for all expenditures, manages district fees, oversees attendance collection, coordinates building safety, maintains school documents, and facilitates school-wide communication and special projects. It also supports site administration in personnel management, performs internal audits, and provides backup for other administrative roles, all while maintaining a high level of ethical behavior and confidentiality.

Requirements

High School Diploma or GED.
Three years of advanced administrative support experience involving frequent contact with the public.
Scheduling, assigning and reviewing work of assigned staff.
Competency in computer literacy and Excel.
Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).
Standard practices, methods and materials of assigned work.
Techniques and methods for organizing, prioritizing and monitoring work.
Business math concepts.
Filing and record-keeping principles.
Applicable federal, state and local laws, codes, regulations.
Occupational hazards and applicable safety principles and practices.
Uses and properties of supplies and equipment.
Customer service principles.
Modern office technology.
Composing and maintaining basic original documents including reports, and correspondence.
Performing basic original research, compiling and assembling data.
Maintaining and updating data and documentation.
Organizing tasks, meeting deadlines and prioritizing work.
Following directions and meeting standards.
Providing attention to detail in assignments.
Computer Digital literacy and Excel.
Organizing and maintaining records and files.
Proofreading and error correction.
Business math computations.
Exercising confidentiality.
Comprehending reference books and manuals.
Interpreting and applying applicable laws, codes, regulations and standards.
Providing customer service.
Utilizing a computer and relevant software applications.
Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.
Balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Nice To Haves

Associate’s degree in Business, Management, or related field preferred.

Responsibilities

Assist administration with campus budget and financial management.
Ensure compliance for all expenditures including purchase orders, payroll, and cash management.
Manage district fees and payment system.
Oversee collection and verification of substitute and staff attendance.
Coordinate building safety procedures and manage key distribution.
Coordinate and ensure the maintenance of school documents, and coordinate, create and submit Governing Board agenda items.
Coordinate and facilitate distribution of school-wide communication.
Coordinate and schedule special projects and events.
Support and assist site administration in personnel management.
Perform regular internal audits ensuring accuracy of data.
Provide back up for Attendance Records Technician and Data Record Technician.
Provide exceptional customer service to all stakeholders.
Establish and maintain good rapport with students, employees, community members and vendors.
Maintains a high level of ethical behavior and confidentiality.
Other job related duties as assigned.