Administrative Secretary II - Roosevelt Family Center (Bilingual Spanish/English required)

Redwood City School District • Redwood City, CA

11d • Onsite

About The Position

Under the direction of an administrator at the level of Director with a major District-wide program, perform responsible secretarial and clerical work related to the function to which assigned. Assist the administrator with administrative matters requiring knowledge of department policies and procedures, related District rules and regulations, federal guidelines and related codes and laws. This role requires bilingual Spanish/English abilities.

Requirements

• Knowledge of modern office practices, procedures and equipment.
• Knowledge of record-keeping techniques.
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
• Knowledge of oral and written communications skills.
• Knowledge of applicable sections of State Education Code and other applicable laws.
• Knowledge of interpersonal skills using tact, patience and courtesy.
• Knowledge of telephone techniques and etiquette.
• Knowledge of technical aspects of field of specialty.
• Ability to perform responsible secretarial and clerical work related to the function to which assigned.
• Ability to make arithmetic calculations quickly and accurately.
• Ability to understand and follow oral and written directions.
• Ability to work cooperatively with others.
• Ability to type at 55 words net per minute from clear copy.
• Ability to work independently with little direction.
• Ability to establish and maintain effective working relationships with others.
• Ability to meet schedules and time lines.
• Ability to maintain records and prepare reports.
• Ability to work confidentially with discretion.
• Ability to analyze situations accurately and adopt an effective course of action.
• Ability to communicate effectively both orally and in writing.
• Ability to complete work with many interruptions.
• Ability to operate a variety of office equipment such as typewriter, calculators, copier and computer terminal.
• Ability to make arrangements for meetings, workshops and conferences.
• Ability to maintain a variety of files.
• Graduation from high school supplemented by college-level course work in business administration, communications or related field.
• Three years responsible secretarial experience.
• Bilingual Spanish/English required.

Nice To Haves

• Some positions in this class may be required to take dictation at 80 words per minute and transcribe accurately and/or utilize oral and written abilities in a second designated language.

Responsibilities

• Perform responsible secretarial and clerical work related to the function to which assigned.
• Plan, organize and coordinate activities to assist the Administrator in administrative matters.
• Interview callers by telephone and in person, including students, teachers, administrators, parents and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning policies and procedures according to established procedures.
• Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare Board agenda items and related materials.
• Take and transcribe dictation of correspondence, reports, bulletins and memoranda as required by position.
• Research and compile information and compute statistical information for federal, State and District reports.
• Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish and maintain project and confidential files.
• Compile difficult and complex statistical and written reports from a variety of sources; assist in organizing materials for special projects.
• Attend a variety of meetings as required; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes.
• Maintain a variety of complex personnel records, time sheets, lists, files and records including confidential materials.
• Review, check, correct and compile information from schools; verify data for accuracy, completeness and compliance with established procedures.
• Compile data for budget; post and maintain budget and financial records of a variety of programs.
• Provide secretarial and clerical assistance to other staff as necessary; order supplies and materials and prepare purchase orders.
• Receive, open and screen incoming mail and independently compose replies according to established procedures.
• Operate office equipment such as typewriter, computer terminal, copier and calculator; operate equipment unique to the office to which assigned such as two-way radios.
• Train and provide work direction to clerical personnel as assigned.
• Utilize a second designated language as assigned.
• Maintain confidentiality of records and information, including information regarding Board, District, personnel, pupil or controversial matters.
• Perform related duties as assigned.

Benefits

• The Redwood City School District (RCSD) is an equal-opportunity employer that is committed to diversity and inclusion in the workplace.
• We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
• This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
• RCSD makes hiring decisions based solely on qualifications, merit, and business needs at the time.
• The Redwood City School District seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree