Administrative Secretary II

Arizona Department of Administration • Goodyear, AZ

5d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to provide secretarial and administrative duties to the unit manager. Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

Requirements

• General office practices and procedures
• Personal computers, using Microsoft and Google Suite
• Business English and basic mathematics
• Office management and equipment functions
• Payroll practices and procedures
• Verbal and written communication
• Providing detail-oriented results
• Record keeping and report generation
• Building and maintaining interpersonal relationships
• Time and project management
• Scheduling and coordinating meetings
• Taking and transcribing meeting minutes
• Work in a prison environment
• Learn and adhere to department policies and procedures
• Maintain files of correspondence, records, and reports
• Maintain confidentiality
• Adapt to changing priorities
• Possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment
• Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12)
• Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Two years of professional office experience
• Proficient in Microsoft and Google Suite

Responsibilities

• Reviews and summarizes correspondence/data to generate letters or reports
• Performs a variety of complex administrative tasks for an administrator and/or program manager
• Screens and routes incoming calls and answers general inquires
• Attends meetings and transcribes minutes for distribution
• Acts as unit timekeeper
• Establishes and maintains administrative/confidential files
• Generates purchase orders and maintains the unit office supplies
• Collects summaries for unit budget preparation
• Functions as lead office support, trains/back up other clerical staff
• Maintains post orders/department policies and procedures
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed