Administrative & Sales Support Specialist

MVA Supply • Wheat Ridge, CO

1d • $55,000 - $60,000 • Onsite

About The Position

The Administrative & Sales Support Specialist plays a vital role in ensuring the smooth and efficient processing of sales orders and supporting branch operations. This position handles order entry, inventory coordination, customer communication, and basic administrative and accounting tasks to support a seamless sales cycle and positive customer experience.

Requirements

• Proven experience in order entry, customer service, or administrative support
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to perform effectively in a high‑volume, fast‑paced environment
• Ability to collaborate effectively with team members
• Strong computer proficiency
• Proficiency in Microsoft Office, particularly Excel
• Experience with ERP systems (P21 preferred)
• Ability to work independently and as part of a team
• Strong multitasking and prioritization skills
• High School Diploma or equivalent required
• 1–2 years of experience in order entry, customer service, or sales support preferred

Nice To Haves

• Associate’s degree in Business Administration or related field preferred

Responsibilities

• Enter sales orders accurately and efficiently into company systems (e.g., P21)
• Process credit card orders received via email
• Confirm packing lists and ensure order accuracy
• Manage Return Merchandise Authorizations (RMAs) and related documentation
• Download and manage inventory reports including stock purchase orders and daily sales
• Monitor inventory levels and assist with discrepancy resolution
• Support cycle counts and physical inventory activities
• Respond to customer inquiries via phone and email
• Assist will‑call customers with order pickup
• Provide timely and accurate customer quotes
• Check, sort, and distribute incoming mail
• Copy and mail checks; scan vendor purchase orders and invoices to Accounts Payable
• Scan eBay purchase orders to Accounts Payable
• Perform customer and vendor account maintenance
• Assist with payroll-related reporting tasks
• Support collections efforts and follow up on outstanding payments
• Generate and distribute daily sales reports
• Create weekly quote lists
• Verify salesforce data and related sales information
• Perform other duties, tasks, or work as assigned

Benefits

• Medical, dental, and vision coverage
• 10 PTO days
• 5 paid sick days
• Paid company holidays
• Company‑paid short‑term and long‑term disability
• Company‑paid life insurance
• 401(k) with company matching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees