Administrative Representative

Southwest Gas Corporation•Victorville, CA

18h•Onsite

About The Position

The Administrative Representative performs special and complex administrative and clerical skill functions and other duties as assigned. Southwest Gas Corporation was founded in 1931 and is a subsidiary of Southwest Gas Holdings Inc. They provide natural gas service to Arizona, Nevada, and portions of California, serving more than 2 million customers. Southwest Gas is an equal opportunity employer, disability/veteran.

Requirements

Minimum of two years of equivalent work experience
Knowledge of complex administrative and clerical procedures requiring sound judgment and initiative regarding actions to be taken
Knowledge of standard office and desktop equipment
Knowledge of standard word processing, spreadsheet and other applications
Knowledge of mainframe and web-based systems, as needed according to department
Strong interpersonal skills and the ability to communicate effectively with internal and external customers
Ability to work independently with minimal supervision
Ability to prioritize workload
Thorough knowledge of other Southwest Gas departments
Job knowledge of department-applicable practices and procedures
Problem-solving skills
Must possess a valid driver’s license
Must be available to work overtime
Must be able to work in another location, district, or department, when required
Must successfully complete all aspects of required training
Must comply with Company rules of general conduct, Company policies and procedures

Responsibilities

Perform assignments using office procedures of considerable complexity
Compose correspondence
Create spreadsheets including the use of functions and formulas
Exercise independent judgment in controlling office routines
Adapt guidelines, precedents and practices to changing situations
Ensure timeliness of work products
Process Company documentation with accuracy and prepare routine accounting journal entries according to supervisor’s directions
Receive and complete transactions with the public, employees, vendors, suppliers or contractors by telephone or in person
Apply relatively complex bookkeeping and/or record-keeping principles in the maintenance of data and completion of records and reports
Specialize in operations of considerable complexity utilizing mainframe and web-based systems
Complete complex tasks which include preparation of invoices, payment authorizations, data compilation, spreadsheet analysis and graph preparation
May direct the work of other employees
Perform various equivalent functions of the lower classifications
Promote good internal/external customer relations
Facilitate work in progress among various departments
Perform other duties as assigned
Regular and predictable attendance is a condition of employment and is an essential function of the job