Administrative Project Coordinator

Thompson Thrift • Indianapolis, IN

41d • Onsite

About The Position

Thompson Thrift is seeking a proactive, highly organized, and service-minded Administrative Project Coordinator to provide administrative, clerical, logistical, and personal support for executive leaders and the Executive Assistant who supports those leaders. This is a hands-on role that blends traditional administrative responsibilities with active, on-the-go support. The Administrative Project Coordinator will assist with office tasks, meeting preparation, scheduling support, errands, event coordination, special projects, and other day-to-day needs that help keep priorities moving smoothly. This role is a great fit for someone early in their career who is driven, polished, dependable, and eager to grow. The ideal candidate enjoys being trusted with important details, takes pride in being helpful and resourceful, and is excited to build a strong foundation in business, operations, and executive support.

Requirements

• Proficiency with technology and Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Strong customer service and hospitality mindset.
• Ability to manage multiple tasks, shifting priorities, and time-sensitive requests.
• Strong attention to detail and ability to follow through on assigned tasks.
• Ability to work effectively under pressure while maintaining professionalism and composure.
• Strong organizational, problem-solving, and time-management skills.
• Excellent verbal and written communication skills.
• Demonstrated dependability, reliability, discretion, and initiative.
• Ability to maintain confidentiality of sensitive business and personal information.
• Ability to work independently while also thriving in a team-oriented environment.
• Flexibility and willingness to support a variety of administrative, logistical, event, errand, and personal assistance needs.
• Professional presence and ability to interact appropriately with executives, team members, guests, vendors, and external partners.
• Growth-oriented mindset with a desire to learn, take on responsibility, and build a strong foundation for future career growth.
• Valid driver's license and reliable transportation may be required due to errands, deliveries, off-site event support, and other local travel during the workday.

Nice To Haves

• Vocational or technical school training, or a bachelor’s degree, is preferred.

Responsibilities

• Providing administrative, clerical, and logistical support for executive leaders and their Executive Assistant.
• Assisting with document preparation, filing, copying, scanning, data entry, and recordkeeping.
• Preparing, formatting, organizing, and distributing reports, documents, meeting materials, and other administrative resources.
• Logging, tracking, and organizing data or information for reporting, follow-up, and project coordination purposes.
• Coordinating schedules, appointments, reservations, meeting logistics, and calendar-related details as assigned.
• Supporting event planning and execution, including vendor coordination, supplies, setup, teardown, guest needs, materials, and day-of logistics.
• Completing errands, deliveries, pickups, appointments, and other off-site tasks as needed to support executive, office, event, or personal assistance needs.
• Protecting sensitive and confidential information with the utmost discretion and confidentiality.
• Supporting special projects, administrative initiatives, and other duties as assigned. (Included but not limited to property management assistance).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED