Administrative Project Coordinator

HDR•Irvine, CA

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side-by-side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

Requirements

Associate degree in a closely related field or combination of education and relevant experience
A minimum of 1 years related experience
Proficiency in Microsoft Word and Excel
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Bachelor's degree
Previous experience with an architectural/engineering or engineering consulting firm.
Possesses excellent interpersonal skills, with exceptional written and verbal communication abilities.
Ability to calmly move the program requirements forward while managing competing demands, staying on time and prioritizing.
Exceptional organizational, time management, and prioritization skills, with strong attention to detail.
Ability to multi-task work and maintain a flexible schedule to meet tight deadlines when required.
Self-starter willing to be proactive and think critically through assignments and activities.

Responsibilities

Work with multiple Project Managers and multiple disciplines as needed.
Coordinate with Project Managers and Project Accountants to assist with internal project approval preparation, coordinate with subconsultants to draft agreements/proposals, and coordinate completion of required HDR compliance forms.
Assist Project Managers with a wide range of project activities including project budget tracking, project management plans, quality plans, safety plans, deliverable schedules, scheduling team meetings, and project closeout.
Aid the project team with project documentation through typing, recording, formatting, and organizing project documents, reports, specifications, and correspondence.
Create and maintain paper and electronic files and documents within specified software programs.
Apply company quality assurance guidelines and procedures for project document management working with the project manager.
Assist with coordination of meetings and presentations.
Assist with expense reports and travel booking.
Order and monitor insurance certificates.
Perform other administrative duties as needed such as meeting scheduling and logistics coordination, license renewals, sponsorship and conference registration, Staffing Tool updates.