Project & Administrative Coordinator

Midwest Finishing Systems • Whitestown, IN

17h • Onsite

About The Position

Indiana Industrial Services, LLC is a global material handling installation company that provides a comprehensive range of mechanical and electrical installations specializing in conveyor and robotic controls and warehouse systems.

Requirements

• Great attention to detail
• Ability to learn and adapt quickly
• Ability to work well in a team
• Time management skills to handle multiple projects in a fast-paced environment
• Proficiency in Microsoft Word and Microsoft Excel
• Minimum 5 years’ experience in a similar role
• High School Diploma or GED

Nice To Haves

• Prior experience in construction project coordination and/or knowledge to understand the various layers of a project
• Previous experience working with Great Plains software
• Bilingual (English / Spanish)

Responsibilities

• Data entry into Microsoft GP for job costing and project updates
• Assist in creating/sending quotes to customers
• Receive purchase orders and create new projects in accounting software
• Organize projects, from start to finish
• Rent equipment and hotel for projects
• Handle service requests for equipment
• Update hotels with changes (as needed)
• Update project spreadsheet daily
• Assist in project scheduling and crew tracking
• Manage and coordinate suppliers for new projects as needed
• Answer multi line phones with professional etiquette
• Weekly payroll review in ADP Workforce Now for over 300 employees
• Complete credit card reconciliation as needed
• Assist Accounts Payable with check processing and invoice reconciliation

Benefits

• 401k with Annual Company match
• Dental, Health, Life, and Short Term Disability insurance
• Flexible Spending Accounts
• Company is 100% Employee Owned since 2018

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED