Administrative Project Coordinator

Parsons Corporation•Whitehorse, YT

20h•Onsite

About The Position

Parsons has a career opportunity for an amazingly talented Administrative Project Coordinator to join our team! In this role, you will provide coordination assistance to help implement Parsons’ socio-economic activities as well as provide administrative and coordination support as it relates to the Faro Mine Remediation Project’s (FMRP) Program level projects, administrative processes and supporting the FMRP Whitehorse-based office operations. The successful candidate will work in our Whitehorse office with occasional travel to the Faro Mine Complex in Faro, YT. This is a full-time position.

Requirements

Certificate, diploma or degree in administration, business administration, and/or similar or equivalent with 2+ years of experience in similar role.
Proven experience in an office support role, with a strong emphasis in event coordination, digital applications, research, and data collection/analysis.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Smartsheets and other relevant web-based tools/software applications.
Excellent organizational and multitasking skills; ability to prioritize tasks effectively with a high level of accuracy and high level of attention to detail.
Strong written and verbal communication skills; ability to interact professionally with the public and team members.
Self-motivation, ability to work independently and take initiative
Ability to work collaboratively as part of a large team, working across multiple locations, in a fast-paced and frequently changing environment
Strong problem-solving skills and the ability to think critically.
Valid class 5 driver’s license.

Nice To Haves

Basic knowledge and understanding of communications and marketing best practices.
Ability to understand, work within and adjust complex systems/processes.
Understanding of local region and experience with community event planning.

Responsibilities

Administering and coordinating delivery of the FMRP onboarding program for all new staff to the FMRP
Coordinates fulfillment and inventory control of the employee recognition program including dashboard management, through Smartsheets
Weekly collection and review of staff timesheets for accuracy of time compared to actual hours worked and any exceptions noted in our Smarsheets system
Planning and coordinating special events and meetings ensuring all logistics are handled efficiently
Creating professional and engaging presentations using various software tools to support internal and external communications
Supporting the drafting of communications materials, documents, proposals and other deliverables
Participating in meetings relevant to project management & coordination, operations; and drafting of minutes
Facilitating document reviews, including collecting input and feedback, summarizing, and synthesizing comments and making edits/formatting changes
Conducting assigned research and analyzing data to support decision-making processes and present findings in a clear and concise manner
Serving as point of contact for the public, providing information and assistance as needed
Maintaining accurate records and files, ensuring all documentation is up-to-date and easily accessible
Reporting directly to the manager, providing regular updates on ongoing projects and tasks
Performing general administrative duties to assist and support smooth operations of Whitehorse office such as answering phones, managing correspondence, ordering materials, as required
Assisting with special projects and performing other duties as assigned