Administrative Project Assistant - Drilling Department

Braun Intertec Corporation•Bloomington, MN

1d•$39,600 - $59,400•Onsite

About The Position

Braun Intertec is hiring a project assistant for our geotechnical drilling department. This is an onsite position located at our main office in Bloomington, MN. This position will provide on-site administrative support to the drilling department and other departments on an as needed basis.

Requirements

Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision.
Strong analytical and problem-solving skills.
Accurate typing and data entry skills.
Good customer service skills via telephone, e-mail, and in-person interactions.
Ability to read and check for appropriate use of English language in documentation and correspondence.
Ability to read and comprehend instructions and correspondence.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Solid organizational skills including attention to detail and multi-tasking skills.
proficiency using basic and standard office programs and the ability to learn internal systems quickly

Nice To Haves

High school diploma or equivalent is strongly preferred, post secondary education or training preferred
At least 2 years of administrative experience preferred
experience working in an administrative capacity for a geotechnical drilling firm, engineering consulting firm or other related AEC employer preferred

Responsibilities

Maintain DOT inspection data; track and coordinate with supervisors any upcoming expirations and inspection needs
Scheduling staff DOT physicals and inspections
Compile drilling production data from logs and DPRs
Tracking and reporting project completion to support blue folder audit process
Assist with the coordination of drilling vehicle repair and maintenance scheduling
Support and coordinate travel arrangements with drilling staff
Assist with GSOC locate tickets as needed
Invoice tracking and coding support
Submit well construction and sealing notifications and records
Submit variances
Track drilling rig registrations and renewals
Building and maintaining internal database of MDH well records
Submit ROW and obstruction permits for drilling projects
Obtain trip and fuel permits for non-IFTA vehicles for interstate travel
Provide administrative support for traffic control planning, scheduling, and pricing
Track and provide current vendor pricing information to assist with proposal requests (RFPs)
Submit required Bond and COI documentation to the appropriate municipal, county, and state organizations
Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities.
Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, the ERP system, etc.)
Assist with Project File Clean Up and Archiving.
Participate in production meetings, produce meeting minutes, generate/compile operations reporting, where required.
Assist clients with routine requests and in the absence of the Project Manager, where appropriate.
Assist Project Management staff with organization of project information and documentation, as needed, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects when applicable.
Prepare and assist with various power point presentations, forms, signs or flyers, and other statistical reports, as requested.
Other project-related or administrative duties, as assigned.