Administrative Program Specialist: Academic Programs Data Analyst and Class Scheduler
About The Position
Oregon State University’s College of Earth, Ocean, and Atmospheric Sciences is hiring a full-time Academic Programs Data Analyst and Class Scheduler. Based in Corvallis, Oregon, this position supports the College’s operational and strategic goals through data-informed analysis and works in close partnership with the university’s central data team, using standardized tools and practices aligned with enterprise-wide data governance. The position partners with academic programs leadership on enrollment management planning and course-capacity forecasting, supports College and unit leaders in data-informed decisions, and assesses student recruitment and success initiatives to recommend improvements. It also manages curriculum and approval processes and plans, develops, implements, and manages the College’s class schedule. The role works in an office environment as part of the academic administration and student services team. The successful candidate will track and report enrollment and student success metrics; provide decision-making support to deans, unit chairs, and academic program directors; oversee curriculum proposal review; administer course scheduling; communicate curricular and scheduling changes; and prepare analyses and recommendations. CLSS and 25Live are used for course scheduling and academic event reservations. Starting salary is commensurate with skills, education, and experience.
Requirements
- Two years of experience as an administrative specialist or executive support specialist, including administrative support for a project, program, or operation, or an equivalent combination of training and experience. Administrative support includes duties beyond clerical or secretarial work, such as interpreting laws, rules, and regulations; administrative data collection and analysis; and evaluating projects, processes, and operations. One year of postsecondary education may substitute for up to one year of experience.
- Demonstrated critical-thinking and problem-solving skills, including evaluating information, identifying opportunities for improvement, and implementing effective solutions.
- Ability to work independently and collaboratively as part of a team.
- Effective verbal and written communication skills.
- Proficiency with Office software and applications such as Word and Excel.
- Experience using collaborative cloud platforms.
- Strong time-management and prioritization skills, including the ability to resolve problems and meet deadlines.
- Must successfully complete a criminal history check and be determined position-qualified under the applicable university standard.
- Incumbents are required to self-report convictions; employees in youth programs may have additional criminal history checks every 24 months.
Nice To Haves
- Experience with OSU scheduling and curriculum management systems, including CLSS, 25Live, and CIM.
- Familiarity with data management platforms such as CORE.
- Experience analyzing data to solve specific problems.
- Experience presenting research, data, or findings to stakeholders.
Responsibilities
- Track and report College of Earth, Ocean, and Atmospheric Sciences student enrollment and success metrics.
- Provide data and decision-making support to Assistant and Associate Deans, unit chairs, and academic program directors.
- Oversee the curriculum proposal review process.
- Plan, develop, manage, and administer College course scheduling.
- Communicate curricular or scheduling changes to students, College stakeholders, and stakeholders outside the College.
- Prepare analyses and recommendations for College leadership to inform curriculum management and course scheduling.
- Use CLSS and 25Live for course scheduling and academic event reservations.
- Work with the institution’s central data team and use standardized tools, systems, and practices consistent with enterprise-wide data governance.
- Support enrollment management planning and forecast course-capacity needs.
- Assess the effectiveness of student recruitment and success initiatives and recommend improvements.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
