Administrative Program Specialist B

State of Louisiana•Baton Rouge, LA

4d•Onsite

About The Position

The Louisiana Department of Health (LDH) aims to protect and promote the health of its residents and ensure access to medical, preventive, and rehabilitative services. This position within the Office of Behavioral Health (OBH) supports critical administrative and fiscal operations, including contract tracking and monitoring, payroll, and hiring. The role offers an opportunity to utilize organizational and administrative expertise to support programs focused on recovery, resilience, and positive behavioral health outcomes for Louisiana residents. The ideal candidate should demonstrate competencies in Driving Results, Following Policies and Procedures, and Managing Resources.

Requirements

Four years of experience in administrative services; OR Six years of full-time work experience in any field plus one year of experience in administrative services; OR A bachelor's degree plus one year of experience in administrative services; OR An advanced degree.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

Competency in Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
Competency in Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Competency in Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Responsibilities

Serves as the primary point of contact for OBH contract tracking, routing, and inquiries within the Louisiana Department of Health.
Monitors the OBH contracts inbox and logs incoming contracts, amendments, MOUs, CEAs, and other contract-related documents.
Maintains organized contract records, standardized naming conventions, email correspondence, tracking logs, and documentation throughout the contract process.
Tracks the receipt and status of required contract documentation and initiates DocuSign routing for Contract Review Forms (CRFs) and Program Review Confirmation Forms.
Monitors contract submissions and signature status, ensuring completed documentation is accurately and timely forwarded to appropriate staff.
Provides administrative, operational, reporting, special project, and process improvement support to OBH leadership and the Contracts Unit.
Performs payroll and purchasing card functions for assigned OBH staff, ensuring accurate and timely processing and compliance with applicable LDH, OBH, and DOA policies and procedures.