Administrative Program Specialist B

State of Louisiana • Baton Rouge, LA

33d

About The Position

This position is responsible for administering the DCFS Vehicle Management Program and the DCFS Fuel Card Program. Located within Administrative, Training, and Safety Services section of the Division of Management and Finance, this is a highly responsible position which independently oversees and manages the DCFS Fleet of vehicles statewide. This vacancy is located in the Baton Rouge Region in Baton Rouge, LA.

Requirements

• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
• Negotiating Agreements: The ability to reach a consensus when parties may have conflicting interests or perspectives.
• Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.
• Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

Responsibilities

• Serves as the Vehicle Management Help Desk for all DCFS field and regional offices.
• Ensures DCFS field and regional offices are in compliance with rules and regulations, policies, and procedures of the DCFS Vehicle Management Program.
• Reviews and updates each Vehicle Maintenance Schedule to ensure vehicles are adequately maintained.
• Coordinates repairs and maintenance as required by the DOA/ORM.
• Maintains secure files of all original Certificates of Title and Registration on all DCFS state owned departmental vehicles.
• Maintains fuel credit card issuance (WEX) and updates records using the WEX Online portal that tracks the assignment of these cards.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Number of Employees: 501-1,000 employees