Program Administrative Coordinator

Aretum-posted 2 days ago
Full-time • Mid Level
Remote • McLean, VA
501-1,000 employees
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Aretum, a leading government contracting company specializing in technology-enabled mission support services, is looking for an organized and detail-oriented Program Administrative Coordinator to join our team. In this pivotal role, you will provide comprehensive administrative support to program management and staff, ensuring that projects are completed efficiently and effectively. Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront. Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.

  • Provide comprehensive administrative and analytical support to the PMO, Project Manager (PM), and Deputy Project Manager (DPM)
  • Organize, schedule, and coordinate meetings, including maintaining contact lists, managing invites, and resolving email distribution discrepancies
  • Take detailed meeting notes, summarize key takeaways, and produce concise summaries (two pages or fewer) while preserving essential information
  • Create, maintain and update PMO databases, trackers, and SharePoint sites; respond to validation taskers and ensure data accuracy
  • Assist in preparing and formatting reports, presentations, and documentation in Microsoft Word, Excel, PowerPoint, and SharePoint
  • Identify and document potential process improvements or efficiencies for future review and implementation
  • Support financial, staffing, and performance tracking activities by collecting and organizing relevant data as directed
  • Conduct independent research to resolve questions or issues, while exercising sound judgment on when to seek clarification
  • Ensure compliance with established PMO procedures and maintain high-quality standards across all deliverables
  • Bachelor's degree in Project Management, Business Administration, Business Management, Organizational Management, or a related field is preferred
  • 3+ years of experience in an administrative support or project coordination role
  • Strong attention to detail with the ability to follow complex processes accurately and consistently
  • Excellent organizational, time management, and communication skills
  • Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint
  • Demonstrated ability to balance independent work with collaboration and feedback
  • Ability to manage multiple priorities in a fast-paced environment
  • Due to federal contract requirements, only U.S. citizens are eligible for this position.
  • This position supports a federal government contract and requires the ability to obtain and maintain a Public Trust or Suitability Determination, depending on the agency’s background investigation requirements.
  • Resourceful and proactive, with a willingness to take initiative.
  • Interest in developing project management skills and pursuing future growth opportunities within the PMO
  • Intuitive in identifying process gaps and recommending actionable improvements
  • Familiarity with automation tools (e.g., Power Automate, Power BI, or similar) is a plus
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off
  • Family Leave (Maternity, Paternity)
  • Short Term & Long-Term Disability
  • Training & Development
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