Administrative Program Manager: Creative Arts Team - Theatre for Learning

RFCUNY Research Foundation of the City University of New York•New York, NY

1d•Hybrid

About The Position

The Research Foundation of The City University of New York (RFCUNY) is seeking a highly organized, detail-oriented administrator and team player to serve as a full-time Program Manager/Administrator for the Theatre for Learning program. The Creative Arts Team (CAT) is an arts-in-education program at CUNY within the K16 unit, serving over 20,000 people annually in New York City. CAT utilizes theatre strategies to engage, inspire, and educate in various settings, including schools, after-school programs, college campuses, community-based organizations, and government facilities. The program has two main strands: Participatory Drama and Theatre-Making. The Theatre-Making Programs focus on creating original theatre from the ideas of young people, fostering vital life skills, community building, and civic engagement. The Theatre for Learning (TFL) program specifically employs a youth-driven, student-centered approach in schools, supporting NYS Arts Standards and NYC Blueprint theatre learning standards, while promoting social-emotional and academic growth. Current TFL programs include CASA (Cultural After-School Adventures), the Cultural Immigrant Initiative, and Early Learning Initiatives like Interactive Storytelling. This position will primarily focus on the Theatre for Learning portfolio while also supporting other Theatre-Making Programs.

Requirements

3+ years relevant work experience in administration or applied theatre or arts-in-education
Bachelor’s Degree from an accredited college and 2 years of relevant work experience in the required fields
Master’s Degree from an accredited college and a minimum of a year’s work experience in the required fields
Must be a detail-oriented, motivated self-starter, with excellent project management skills and the ability to think creatively while working both independently and as part of a team
Commitment to working in culturally diverse settings and using youth-centered practices; enthusiasm for working with young people; ability to interface and engage diverse partners and stakeholders, including funders
Strong organizational, written, and communication skills; able to keep accurate, detailed, and well-organized records
Ability to adapt to changing situations/priorities, multitask, and develop new skills
Proficient in Google Suite, Microsoft Office Suite- Word, Excel, Publisher, Access, Adobe, social media platforms and metrics, and the Internet.

Nice To Haves

Some basic web design (Canva) and graphic design experience preferred.
Experience or familiarity with applied theatre and/or arts-in-education programming preferred.

Responsibilities

Develop knowledge and understanding of RFCUNY, Creative Arts Team & CAT Theatre-Making Program policies, pedagogy, & procedures; help develop and/or revise when needed.
Work with the PD to develop annual plans for the TFL Program.
Build relationships and liaise with school administrators, City Council/ Government employees, CAT & K16 Staff, and the young people we serve. Stay tuned to the changing needs of our partners and all stakeholders.
Responsible for the long-term and day-to-day oversight of all administrative matters for TFL; this includes managing start-up, delivery, and close-out of programs.
Create & maintain accurate calendars, manage project deadlines, book rehearsal spaces for training and events.
Schedule residencies.
Orient TFL staff on CUNY/CAT protocols – timesheets, office protocols and space, email, equipment use, health benefits orientation, sick-leave, fingerprinting, CUNY ID, space ID.
Be a presence in Actor-Teacher Trainings, and be familiar with the curriculum.
Help with the monitoring of compliance and adherence to CAT procedures; problem-solve as necessary; generate, distribute, and collect all necessary paperwork, flyers etc.
Order supplies as needed. Keep financial records relating to program expenditure.
Liaise with Teaching Artists to ensure they have agreed materials, supplies, and flyers.
Collaborate with the CAT Development Team on reporting, data entry, City Council, and funding application needs.
Be a Program Representative at public-facing events. Support culminating work and any final sharings in schools and communities; invite and track key stakeholders; be a visible presence at sites.
Record and/or collate anecdotal evidence of the effect of the program on participants, ensure appropriate evaluations are designed and collated.
Reflect on the work, assess long-term goals, and submit reports, assessments, and statistics in a timely manner.
Instigate discussions, meetings, and plans to meet the needs of the program; support PD in advocacy of the program; identify and fulfill key priorities.
Work with CAT Staff to expand opportunities for programming/to grow the program.
Support additional cross-program needs at CAT, which might include supporting the CAT Youth Theatre specifically around productions & events, and helping with Sound Thinking NYC gatherings and the 4-week Summer Intensive.
Be responsible for own ongoing professional development, and take advantage of at least one agreed professional development experience annually.
Other duties as assigned.