Administrative Program Coordinator

Amentum•Pearl City, HI

1d•$130,000 - $145,000

About The Position

Amentum is seeking a highly qualified Administrative Program Coordinator to support the program administrative functions of a Department of Defense organization. The role provides comprehensive support to senior management and staff to help ensure efficient and effective operations. Duties include administrative planning, records and correspondence management, communications, financial tracking, event coordination, document preparation, and project support. The position may require up to 20% travel within the continental United States and overseas.

Requirements

Bachelor’s degree or relevant experience.
At least 3 years of administrative experience supporting the Department of Defense (DoD).
Proven experience as an administrative assistant for a General Officer, Flag Officer, or Senior Executive Service in a fast-paced environment.
Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook, and other relevant software applications.
Excellent organizational and time management skills, including the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Discretion and confidentiality when handling sensitive information.
Active Top-Secret Clearance with SCI eligibility and current CI Polygraph.
U.S. citizenship is required to obtain a Top-Secret Clearance.

Nice To Haves

Master’s degree in business administration, office management, or a related field.
Experience supporting U.S. Navy Information Operations Command or Cyber Group One.

Responsibilities

Assist senior management and staff with time management, scheduling, meeting coordination, and travel logistics.
Plan, organize, and maintain electronic and physical filing systems for documents, correspondence, reports, and other materials.
Protect the confidentiality and security of sensitive information.
Serve as a primary contact for internal and external inquiries, email, and phone calls.
Facilitate communication among departments, stakeholders, and external partners.
Maintain records, databases, and spreadsheets.
Track expenses, process invoices, and assist with budget monitoring and financial record-keeping.
Support the planning and execution of organizational events, conferences, and meetings.
Coordinate event logistics, including venue bookings, catering, and audiovisual equipment setup.
Draft, proofread, and edit correspondence, reports, and presentations, ensuring accuracy, consistency, and adherence to organizational standards.
Assist with coordination and tracking of organizational projects and initiatives.
Provide administrative support to project teams and general assistance to other team members and departments.
Adapt to diverse tasks and responsibilities as they arise.
Travel up to 20% CONUS and OCONUS, as required.