Administrative Program Assistant - Bella Coola
About The Position
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, works as part of an interdisciplinary team to provide administrative and analytical program support. Coordinates the workflow of assigned area. Types a variety of technical and non-technical material, correspondence, reports and presentations utilizing advanced word processing, spreadsheet and presentation software. Assists in data collection, compiles and maintains a variety of statistical information for analysis and generates reports. Answers telephone and greets visitors, responding to general inquiries. Screens, prioritizes and redirects incoming and outgoing letter and electronic mail. Maintains calendars for team members, scheduling appointments and arranging meetings. Attends meetings to take minutes, types and distributes agendas and minutes, and follows up on action items. Creates various weekly lists/schedules and maintains timekeeping records for designated staff. Sets up and maintains filing systems.
Requirements
- Grade 12 education.
- Graduation from a recognized secretarial program.
- Three years' recent related experience or an equivalent combination of education, training, and experience.
- Ability to type 45 words per minute.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work.
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.
- Successful applicants may be required to complete a Criminal Records Review Check.
- Required to provide vaccination and infection history as per Ministry of Health policy.
Nice To Haves
- Indigenous applicants who identify as Indigenous (including First Nations, Metis or Inuit) may be considered even if they do not possess all required qualifications, with the potential for employer-provided training, orientation, or mentoring to become job-ready.
Responsibilities
- Provide administrative and analytical program support as part of an interdisciplinary team.
- Coordinate the workflow of assigned areas.
- Type a variety of technical and non-technical material, correspondence, reports, and presentations using advanced software.
- Assist in data collection, compilation, and maintenance of statistical information for analysis.
- Generate reports.
- Answer telephones and greet visitors, responding to general inquiries.
- Screen, prioritize, and redirect incoming and outgoing mail (letter and electronic).
- Maintain calendars for team members, schedule appointments, and arrange meetings.
- Attend meetings to take minutes, type and distribute agendas and minutes, and follow up on action items.
- Create weekly lists/schedules and maintain timekeeping records for designated staff.
- Set up and maintain filing systems.
- Occasional travel to Bella Bella is required.
Benefits
- Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
- Employer-paid training and leadership development opportunities
- Wellness supports, including counselling, critical incident and innovative wellness services
- Award-winning recognition programs
- Access to exclusive discount offers and deals for VCH staff
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
