Administrative Professional - Infectious Diseases

Washington University in St Louis•Taylor, MI

15h•Onsite

About The Position

This position provides in-person administrative support for the HIV social services programs including preparation of grant submissions, auditing, invoicing, ordering, travel arrangements, staff requests, mailings, etc. The position interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies. It develops and recommends policies and procedures related to operations; establishes guidelines and procedures to enhance customer service; plans and conducts meetings with subordinates to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards. It maintains liaison with all levels of administration to coordinate department business, accomplish directives and facilitate the resolution of problems. The role prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions. It coordinates various personnel functions including, but not limited to, hiring, disciplinary actions, grievances, promotions, transfers and vacation schedules. May supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness. May assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency. Performs administrative duties of a complex and confidential nature in support of senior management. Performs other duties as assigned.

Requirements

High school diploma or equivalent high school certification or combination of education and/or experience.
Relevant Administrative Or Budgetary Support (5 Years)
Microsoft Office
A driver's license is not required for this position.

Nice To Haves

Bachelor's degree - Business
Accounting Processes
Confidentiality
Critical Thinking
Detail-Oriented
Developing Creative Solutions
Financial Resources
Healthcare Environments
Human Resources (HR)
Interpersonal Communication
Oral Communications
Problem Analysis
Problem Solving
Professional Etiquette
Supervisory Management
Working Independently
Written Communication

Responsibilities

Assists and advises department or division head and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans.
Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
Develops and recommends policies and procedures related to operations; establishes guidelines and procedures to enhance customer service; plans and conducts meetings with subordinates to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards.
Maintains liaison with all levels of administration to coordinate department business, accomplish directives and facilitate the resolution of problems.
Prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions.
Coordinates various personnel functions including, but not limited to, hiring, disciplinary actions, grievances, promotions, transfers and vacation schedules.
May supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness.
May assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.
Performs administrative duties of a complex and confidential nature in support of senior management.
Performs other duties as assigned.

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Free Metro transit U-Pass for eligible employees.
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Adult care resources.
Tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

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