Sr. Administrative Coordinator (SOM Peds Infectious Diseases)

Johns Hopkins University•Baltimore, MD

3d•$21 - $37•Hybrid

About The Position

School of Medicine Pediatric Infectious Diseases is seeking a Sr. Administrative Coordinator to provide administrative and clinical office support while performing general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area and also provide project support to the Division Director, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others.

Requirements

High school diploma or graduation equivalent.
Four years of related experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Nice To Haves

EPIC and Qgenda experience.

Responsibilities

Plan, support, and organize daily activities of the office, clinic or program.
As required, execute appointment follow- up, EPIC chart scans, chart uploads, EPIC messaging.
Ensure pre-appointment notes and gather pre-visit information as applicable.
Prepare calendar on-call scheduling for faculty, Qgenda management, Clinical activity coordination, & Insurance authorization.
Update information for Fellow completing training program.
Provide complex administrative, project, and calendar support to division director & faculty
Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics.
Support the administration of the division/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
May represent division management in appropriate circumstances within the scope of the position’s responsibility and purview.
Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
Coordinate purchasing processes; process various bills and reconcile accounts.
Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
Identify and resolve administrative problems and issues.
Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies
Assist with preparation of presentations.
Assist with planning special events/functions, including workshops, conferences, etc.
Coordinate preparation, set up and logistics for office events/functions.
May perform some non-routine and confidential administrative functions.
Perform other related duties as requested.