Administrative Professional 4

State of Ohio • Massillon, OH

1d • Onsite

About The Position

We are seeking an Administrative Professional 4 to join our team at Indian River Juvenile Correctional Facility. This position will provide non-routine administrative support for our Administrative Office. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. BACKGROUND CHECK NOTICE: The final candidate selected for this position will be required to undergo a pre-employment drug screening and criminal background check that includes results from BCI and FBI. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. PRE-SERVICE TRAINING: All new candidates hired to the Department of Youth Services are required to attend 3 weeks of mandatory, paid training at the Correctional Training Academy in Orient, Ohio. Training Academy hours are Monday through Thursday, 7:00 am to 5:00 pm. Travel, meals, and lodging are provided. DYS is a “qualifying employer” for purposes of the federal Public Service Loan Forgiveness [PSLF] program. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. JOIN OUR TEAM! We are transforming and saving lives at DYS! A safer Ohio: one youth, one family and one community at a time. About Us… The Ohio Department of Youth Services strives to save and transform the lives of youth throughout the state of Ohio. Our employees work together to support youth and empower families and communities. In addition to our three juvenile corrections facilities, we support more than 600 community programs reaching more than 90,000 youth across the state. Our Guiding Principles… Demonstrate staff are our greatest resource Treat everyone with respect Cultivate a trauma responsive environment for staff and youth to thrive Provide the best support and services for youth and families Advance our culture of inclusion through understanding and appreciating staff and youth differences Commit to and encourage collaboration and continuous improvement to produce better outcomes for those we serve Celebrate collective successes and support one another through opportunities to improve To learn more about DYS, please visit our website by clicking here .

Requirements

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; and 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Administrative Support/Services

Responsibilities

• Develop office procedures to monitor and track flow of information through office
• Review new and/or revised policy and procedures
• Provide input on procedural changes and policy provisions
• Communicate decisions, directives, and assignments to appropriate staff
• Train new managerial staff on office and facility policies and procedures (e.g., monthly reporting procedures, notification of incidents)
• Research and prepare data for inclusion in facility budget
• Assist with staff and youth investigations (e.g., process all confidential investigations through appropriate channels, serve as pre-disciplinary hearing officer)
• Prepare investigative reports for distribution
• Assist with AWL preparation (e.g., ensure proper forms are completed and obtain signatures, notify appropriate staff)
• Assist with local law enforcement and Public Defender requests (e.g., log requests, coordinate arrangements for meetings with youth)
• Prepare confidential correspondence
• Maintain confidential files
• Order supplies and maintain inventory
• Act as a member of the administrative team (e.g., conduct inspections of facility; work evenings and/or weekends; conduct scheduled tours)

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees