Administrative Professional 4

Ohio Department of Administrative Services•Massillon, OH

1d•Onsite

About The Position

We are seeking an Administrative Professional 4 to join our team at Indian River Juvenile Correctional Facility. This position will provide non-routine administrative support for our Administrative Office. Duties include, but are not limited to: Develop office procedures to monitor and track flow of information through office; review new and/or revised policy and procedures; provide input on procedural changes and policy provisions; communicate decisions, directives, and assignments to appropriate staff; train new managerial staff on office and facility policies and procedures (e.g., monthly reporting procedures, notification of incidents); research and prepare data for inclusion in facility budget Assist with staff and youth investigations (e.g., process all confidential investigations through appropriate channels, serve as pre-disciplinary hearing officer); prepare investigative reports for distribution Assist with AWL preparation (e.g., ensure proper forms are completed and obtain signatures, notify appropriate staff); assist with local law enforcement and Public Defender requests (e.g., log requests, coordinate arrangements for meetings with youth) Prepare confidential correspondence; maintain confidential files; order supplies and maintain inventory; act as a member of the administrative team (e.g., conduct inspections of facility; work evenings and/or weekends; conduct scheduled tours)

Requirements

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; and 12 mos. exp. in secretarial/administrative professional field.
12 mos. exp. as Administrative Professional 2,16872.
Equivalent of Minimum Class Qualifications For Employment noted above.
Administrative Support/Services job skills

Responsibilities

Develop office procedures to monitor and track flow of information through office
Review new and/or revised policy and procedures
Provide input on procedural changes and policy provisions
Communicate decisions, directives, and assignments to appropriate staff
Train new managerial staff on office and facility policies and procedures
Research and prepare data for inclusion in facility budget
Assist with staff and youth investigations
Process all confidential investigations through appropriate channels
Serve as pre-disciplinary hearing officer
Prepare investigative reports for distribution
Assist with AWL preparation
Ensure proper forms are completed and obtain signatures for AWL preparation
Notify appropriate staff for AWL preparation
Assist with local law enforcement and Public Defender requests
Log requests from local law enforcement and Public Defender
Coordinate arrangements for meetings with youth
Prepare confidential correspondence
Maintain confidential files
Order supplies and maintain inventory
Act as a member of the administrative team
Conduct inspections of facility
Work evenings and/or weekends
Conduct scheduled tours