Administrative Planner, (B272420-1), 210, Civilians

City of Laredo•Laredo, TX

About The Position

The Administrative Planner performs specialized management and administrative functions to support an organized, productive, and efficient department. The role coordinates and oversees departmental procedures, projects, and operations; monitors compliance with policies, laws, budgets, and schedules; develops and evaluates procedures; prepares records, reports, legal documents, and correspondence; and recommends operational and policy improvements. The position applies management principles to improve workflow, communications, reporting, and budget preparation, and may supervise staff, including supervisors. The role supports departmental planning and administration, including strategic planning, capital improvement planning, service and staffing analysis, project tracking, budget coordination, grant development, performance reporting, and interdepartmental coordination. It monitors corrective actions arising from after-action findings and assists with presentations of agenda items to the City Council. The Administrative Planner supports implementation and continuing updates of the City of Laredo Emergency Management Plans and maintains emergency operations centers so key officials can continue government operations during emergencies. The employee may be placed on call to respond to an emergency operations center or field deployment during critical incidents. The position also performs other assigned administrative and planning duties and helps maintain effective communication with staff, visitors, and business contacts.

Requirements

Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Business Management, or a related field.
At least five years of work experience in management, business administration, or public administration.
At least two years of supervisory experience.
Valid Texas Driver License; applicants with an out-of-state license must obtain a Texas Driver License within six months of employment.
Maintain a good driving record.
Ability to communicate effectively orally and in writing in English and Spanish.
Ability to plan and organize, follow supervisor directions, and give directions to assigned staff and gain their compliance.
Ability to maintain effective working relationships with employees and respond to general public complaints.
Ability to project a positive and professional image of the City of Laredo and comply with City policies and procedures.
Ability to maintain sufficient health and physical condition to perform the duties of the position, including strenuous and routine work.
Applicants with foreign education must submit an evaluation from a NACES- or AICE-member credential evaluation agency verifying U.S. degree equivalency.
Applicants offered employment must provide certified school transcripts and undergo a thorough background check.
Selected applicants must undergo drug and alcohol testing before employment; employees in safety-sensitive functions or positions are subject to random drug and alcohol testing.

Responsibilities

Coordinate, administer, and supervise departmental procedures, projects, and functions; monitor compliance with policy, law, budget, and schedules.
Help develop and implement new methods and procedures for boards, committees, newly elected officials, projects, and departmental operations; evaluate and modify methods as needed.
Develop, prepare, maintain, process, and distribute reports, records, legal documents, and other planning materials.
Assist administrative staff with reviewing, writing, filing, and preparing correspondence, status reports, resolutions, ordinances, contracts, and council communications.
Identify opportunities to improve operations or policy, analyze supporting documentation, and prepare recommendations and implementation methods.
Apply management techniques to improve workflow, communications, reporting, operating practices, and budget preparation.
Supervise staff, including supervisory-level employees when necessary.
Develop or revise written directives and reports; consult with the department director and staff; participate in short-, mid-, and long-range departmental goal setting; and report on planning and research goals and objectives.
Serve as liaison with other City departments regarding budgets and other departmental activities.
Maintain effective communication with staff, visitors, and business contacts and follow telephone-courtesy rules.
Monitor budget implementation by reviewing ordinances and budget adjustments for compliance with City and State policies.
Implement and continually update the City of Laredo Emergency Management Plans; plan and maintain emergency operations centers for continuity of government during emergencies.
Assist in presenting agenda items to City Council for approval.
Respond on call to emergency operations center or field deployment during critical incidents.
Seek and assist in obtaining grant funding for the department; research opportunities and assist with proposals.
Coordinate development, implementation, and annual updates of the department strategic plan, including measurable goals, responsibilities, and timelines.
Assist in maintaining a five-year capital improvement plan for fire stations, apparatus, equipment, and facilities.
Evaluate community growth, call volume, response times, and service demands to support staffing and resource recommendations.
Track priority projects, milestones, funding needs, and deadlines and provide progress reports to command staff.
Work with the Fiscal Administrator to connect strategic priorities to annual budget requests and long-term financial planning.
Develop dashboards, annual reports, and presentations communicating departmental progress and resource needs.
Coordinate planning initiatives with City departments, community partners, and educational institutions.
Incorporate after-action findings into department plans and monitor completion of corrective actions.
Perform other duties as assigned.