Administrative/Personal Assistant

Dobson Davanzo & Associates LLC•Vienna, VA

20d•Onsite

About The Position

Join Dobson Davanzo & Associates LLC as an Administrative/Personal Assistant in Vienna, VA, where you'll play a crucial role in supporting our dynamic team. This position offers a unique opportunity to contribute to our operations while enhancing your professional skills in a collaborative environment. Dobson DaVanzo & Associates, LLC (Dobson | DaVanzo) is a health care consulting firm based in Vienna, Virginia, in the Washington, D.C. metropolitan area, where our work has influenced numerous public policy decisions and is reflected in legislation and regulation.

Requirements

Bachelor's degree required.
Previous experience in office administration, executive support, or related role.
Excellent time management skills and ability to multi-task and prioritize work in a timely fashion.
Strong organization and planning skills with exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Professional, dependable, highly responsive, and fostering strong interpersonal connections.
Valid driver’s license and ability to run occasional errands.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Power-Point).

Responsibilities

Provide general office support, including mailing, scanning, and copying for management and staff.
Prepare and modify documents such as spreadsheets, correspondence, reports, drafts, memos, and emails.
Assist in resolving administrative issues and provide responsive support to staff.
Serve as personal assistant to the President/CEO, including management of various personal accounts.
Assist with trust fund-related tasks and responsibilities.
Maintain and update the President/CEO’s calendar daily.
Assist with travel, meeting, and occasional event arrangements for leadership and staff.
Purchase, receive, and maintain office supplies, ensuring availability of essential items.
Act as joint point of contact (along with our in-house IT specialist) with our IT management company on technology-related issues.
Coordinate with building maintenance supervisor for onsite maintenance requests.
Coordinate lunch deliveries from caterers and manage cleanup afterward.
Run errands and perform miscellaneous job-related tasks as needed.
Log monthly accounts payable, assisting with ACH payments and mail checks as provided by the CFO.
Deposit accounts receivable checks using electronic scanner in a timely manner.
Code monthly credit card statements for accounts payable.
Prepare and send outgoing mail and courier parcels.
Update and maintain organization’s contact lists.
Coordinate one large annual mailing, including printing, mail merge, and mailing logistics.
Assist with planning, setup, and execution of occasional company events.