Administrative/Personal Assistant

JBW Federal•Richmond, VA

8d•Hybrid

About The Position

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam's 401K ...and much, much more! Position Summary We are seeking a highly organized, proactive, and dependable Personal Assistant / Administrative Assistant to support daily operations, scheduling, communications, and administrative tasks. The ideal candidate is detail-oriented, resourceful, professional, and able to manage multiple priorities while maintaining confidentiality and discretion.

Requirements

Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant preferred
Bilingual English/Spanish preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office, Google Workspace, and scheduling tools
Ability to multitask and prioritize effectively
High level of professionalism, discretion, and reliability
Strong attention to detail and problem-solving abilities
Comfortable working independently with minimal supervision

Nice To Haves

Experience managing travel and event coordination
Basic bookkeeping or accounting knowledge
Social media or light marketing support experience is a plus

Responsibilities

Manage calendars, appointments, meetings, and reminders
Coordinate travel arrangements, itineraries, and accommodations
Handle email correspondence, phone calls, and follow-ups
Organize documents, files, records, and digital systems
Assist with expense tracking, invoices, and basic bookkeeping tasks
Prepare reports, presentations, and meeting materials
Coordinate vendors, service providers, and household or office logistics
Conduct online research and compile information as needed
Support project coordination and task management
Run occasional personal or business errands when required
Maintain confidentiality regarding sensitive information
Anticipate needs and proactively solve problems
Oversee day to day household operations and scheduling
Coordinate home appointments
Assist with family scheduling, reservations, and travel preparation
Run occasional personal or business errands when required
Travel with the family or attend events on occasion to provide logistical and administrative support
Help maintain a safe, organized, and positive home environment for children and guests