Administrative Parts Clerk

PrimeFlight Aviation Services•Washington, DC

13h•Onsite

About The Position

This role is responsible for tracking and managing work orders, supporting accounting with invoice processing, monitoring data quality, and preparing reports. The Administrative Parts Clerk will also be involved in creating and updating PM schedules and asset information within the EBIS system. A key aspect of this position is training operational teams on the effective use of EBIS, SharePoint, and other systems, ensuring all field work is accurately captured. The role requires operating effectively in a dynamic environment, interacting professionally with various stakeholders, and contributing to a collaborative team atmosphere.

Requirements

Knowledge of parts, invoices and work orders
Excellent oral and written communication skills
Proficiency in Microsoft Word, Excel, Outlook and data entry systems
Strong organization and administration skills
Maintains a professional, friendly and positive disposition
Time management: the ability to organize and manage multiple priorities
General business knowledge
Commitment to company vision, mission, and values
Must type minimum of 40 WPM
Accurate data input
Must be able to maintain absolute confidentiality and discretion
High School Diploma or GED
1 to 2 years administrative office experience
1 to 2 years of data management experience

Responsibilities

Track and manage work orders via company’s EBIS system for assigned shops
Record all work order information as completed into EBIS ensuring accuracy
Support accounting in processing invoices for all parts purchases
Receive, analyze, assign and update/follow up on work orders
Monitor data quality and make necessary updates
Use data to assist operational teams in managing parts, WO’s and PMs
Prepare reports for leadership and operational teams
Create PM schedules, new assets and parts into EBIS in a timely manner
Update PM documents/schedules and update existing asset information
Train operational teams on the understanding of data and effective implementation process of EBIS, SharePoint and other systems
Ensure all work performed by the field is captured, recorded and correct on work orders
Create reports from EBIS and other systems as needed
Operate effectively in an environment with frequent and sometimes stressful changes
Interact with all levels of the organization, customers, and vendors with a high level of integrity and professionalism
Strong team player to foster a collaborative team environment within the shop
Attain company/personal measurable goals and objectives to meet all position objectives
Effectively acquire, contribute and translate ideas into actions within the work group