Administrative Operations & Training Specialist

Calista Corporation•TELEAZ - Teleworker - Arizona, AZ

1d•Hybrid

About The Position

This position provides administrative, operational, training, and timekeeping support for Brice Equipment. Assists with employee timekeeping processes, training development and delivery, reporting, reconciliations, workflow improvement initiatives, and other administrative functions that support business operations.

Requirements

High school diploma or equivalent required.
Five (5) years of administrative, payroll, accounting, operations support, training, or related experience preferred.
Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy preferred.
Ability to pass drug, driving (if applicable), and background screening.
Knowledge of administrative support functions, office practices, and business operations.
Knowledge of payroll, timekeeping, and workforce management processes.
Knowledge of records management and document control practices.
Knowledge of training development principles and adult learning concepts.
Knowledge of accounting support functions, reconciliations, and reporting processes.
Knowledge of applicable confidentiality, data privacy, and information security requirements.
Working knowledge of company policies, procedures, and operational workflows.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Strong analytical and problem-solving skills.
Effective training, facilitation, and presentation skills.
Intermediate to advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Strong data entry, recordkeeping, and documentation skills.
Ability to prepare reports, training materials, manuals, and reference guides.
Ability to establish and maintain effective working relationships with employees, supervisors, customers, and business partners.
Ability to manage multiple assignments and competing priorities in a fast-paced environment.

Responsibilities

Provide administrative support for operational and business activities.
Assist with documentation, recordkeeping, reporting, and workflow processes.
Support operational teams with special projects and administrative initiatives.
Administer invoice reporting system through MyTrack
Build training modules for MyTrack for Timekeeping and Payroll Support
Assist with processing employee time records utilizing company timekeeping systems.
Support timekeeping activities during employee absences, peak workloads, outages, or special projects.
Review timekeeping records for completeness and accuracy.
Perform job cost analysis, budget reviews
Develop site-specific training materials, reference guides, procedures, and instructional resources.
Coordinate and deliver training related to company systems, processes, and operational procedure.
Assist with onboarding and training initiatives.
Prepare operational, labor, and administrative reports.
Assist with reconciliation activities and job-costing support functions.
Evaluate existing workflows and recommend process improvements.
Maintain confidentiality of employee, payroll, financial, operational, and company information.
Comply with all company policies, procedures, safety requirements, and security standards.
Work in a constant state of alertness and in a safe manner.
Perform other duties as directed.