Administrative Operations Coordinator, Army of Normal Folks

Stand Together•Arlington, VA

34d•$75,000 - $100,000•Onsite

About The Position

The Administrative Operations Coordinator supports Army of Normal Folks on Stand Together’s Activations team, helping keep a growing podcast and its related initiatives organized and moving forward. About 70% of the role focuses on day-to-day project execution and podcast coordination, including owning timelines, tracking tasks, coordinating stakeholders, and keeping people aligned. About 30% is administrative support, including scheduling, meeting logistics, and documentation. This is an execution-focused role on an early-stage, fast-evolving team. The scope will continue to develop as the Activations work matures. The coordinator is expected to be comfortable with ambiguity, proactively create clarity and structure, and ensure follow-through so the team’s work remains organized, timely, and high-quality. The role is based in person in the Ballston, Virginia office.

Requirements

At least 3 years of experience in project or program management, operations, media production, administrative support, or a related field.
Strong project management skills, including experience managing multiple workstreams, timelines, stakeholders, and competing priorities in a fast-moving environment.
Exceptional organization and follow-through, with the ability to move between project-level coordination and detailed execution.
Strong, concise written and verbal communication and relationship-building skills, including the ability to work with senior leaders, internal teams, vendors, guests, and external partners.
Comfort operating amid ambiguity and a proactive approach to creating clarity, defining next steps, and helping others understand the path forward.
A proactive, service-oriented mindset and willingness to own both project management work and operational details.
Comfort with administrative work and logistics as an ongoing part of the role.
Experience managing operational processes such as budgets, vendors, invoices, reporting, or resource coordination.
Sound judgment, discretion, and adaptability in a fast-paced environment with shifting priorities.
Enthusiasm for Stand Together’s vision and principled approach to solving problems, and commitment to its culture and values, including transformation and innovation, entrepreneurialism, humility, and respect.

Nice To Haves

Experience in podcasting, media, talent or guest relations, events, or community engagement.
Examples of systems or habits built to keep oneself and others organized, particularly in evolving or less-structured environments.

Responsibilities

Own project planning and day-to-day execution across Army of Normal Folks products, clarifying priorities, timelines, responsibilities, dependencies, and deliverables.
Lead project communications and operating cadences across team members and partners, including team meetings, status reporting, action tracking, after-action reviews, and executive updates.
Proactively surface risks, blockers, and competing priorities.
Build and maintain operating systems and workflows using tools such as Notion, Airtable, and SharePoint, including recap notes, trackers, and slide decks.
Maintain recurring dashboards and reporting, organize performance information, and surface insights to inform decisions and future work.
Provide administrative and operational support for team gatherings, live events, and other initiatives, coordinating scheduling, registration, materials, vendors, logistics, and day-of execution for virtual and in-person experiences.
Manage podcast guest coordination from outreach through completion, including scheduling, travel, logistics, reimbursements, and ongoing communication.
Manage operational processes involving vendors, purchase orders, invoices, budgets, forecasting, reimbursements, and resource needs.
Identify opportunities to improve team operations by introducing practical processes, tools, and solutions.