Administrative Operations Coordinator
About The Position
Peerless, a leading manufacturing company in Buffalo, New York, is seeking a highly organized and tech-savvy Administrative Operations Coordinator. This role is crucial for supporting company-wide communication, organization, and efficiency, ensuring seamless collaboration between departments, managing administrative functions, and leveraging technology to streamline operations. The ideal candidate is energetic, detail-oriented, proactive, and enjoys problem-solving in a fast-paced environment. This position will provide exceptional customer service and administrative support to the team and clients, support the President and COO, and ensure the reception area reflects a professional and welcoming atmosphere.
Requirements
- High level of organizational skills and ability to manage multiple priorities.
- Exceptional verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, CRM software, and other business technologies.
- Strong problem-solving skills with a proactive and positive attitude.
- Ability to work independently, anticipate needs, and maintain attention to detail.
- Comfortable working in a fast-paced environment while maintaining accuracy and efficiency.
- High school diploma or equivalent required.
- 3+ years of experience in a customer-facing or administrative role.
Nice To Haves
- Prior experience in administrative, operations, or office coordination roles is preferred.
- Associate or Bachelor’s degree preferred.
Responsibilities
- Assist the President and COO with calendar management, scheduling meetings, arranging travel, and preparing reports or presentations.
- Serve as a friendly and helpful point of contact for clients and customers, providing a personal and professional experience.
- Keep the office running smoothly by managing supplies, handling correspondence, maintaining filing systems, and ensuring an organized and efficient workspace.
- Oversee daily office operations, coordinate with vendors and service providers, manage office equipment and maintenance, and ensure compliance with company policies and procedures.
- Welcome visitors as needed to support a collaborative and professional first impression.
- Prepare for and organize meetings, including scheduling, setting up conference rooms, managing agendas, taking notes, and ensuring all materials and technology are ready.
- Help plan and coordinate internal events, team activities, and company functions.
- Coordinate candidate interviews by scheduling with hiring managers and applicants, managing interview calendars, sending confirmations and follow-ups, and ensuring a smooth and professional candidate experience. Assistance with background check process for new hires as needed.
- Act as a liaison between departments and external partners, ensuring clear, timely communication and efficient workflow.
- Assist with maintaining and updating the company website and LinkedIn page, including posting content, coordinating updates, ensuring accuracy of information, and supporting basic content creation to enhance the company’s online presence. Management of Linked In repost process on a weekly basis with communications and follow up to appropriate team members to meet posting goals.
- Provide cross-functional administrative assistance to ensure alignment between departments.
- Oversight of the Deal Dashboard to improve the reporting process and align with an increase to 90% completion rate through outreach to individual sales team members.
- Management of the Engagement Plan Review Weekly scheduling process.
Benefits
- Competitive salary and benefits package
- Room for growth and advancement within the company
- Ongoing training and development opportunities
- Supportive and collaborative work environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
