Administrative Assistant

FosterThomas•Washington, DC

About The Position

We are assisting our client, America Votes, in search of an Administrative/Operations Assistant. This is a four month temporary position.

Requirements

E-Verify processing
new hire documentation tracking
maintaining organizational charts
employee records
45- and 90-day reviews
job descriptions
employee directories
job posting guides
internal tracking tools
creation of forms
workflows
ad hoc reporting
employee inquiries
system updates
manager assignments
leave resets
labor law posters
conflict of interest (COI) tracking
annual performance reviews
system setup
data management
tracking completion
filing documentation
professional development programs
application tracking
communications
approval workflows
internal communications
employee announcements
weekly updates
tracking and sharing employee-related updates

Responsibilities

Provide support in creating and posting job requisitions internally and externally, including distribution across job boards and tracking of posting activity
Assist as a liaison with hiring managers on recruiting logistics, including job status updates and closures
Provide support with recruiting communications, including responding to candidate inquiries and coordinating with hiring managers
Provide support for new hire onboarding processes, including orientation coordination, E-Verify processing, and new hire documentation tracking
Assist with onboarding and offboarding updates, including maintaining organizational charts and employee records
Support scheduling and tracking of 45- and 90-day reviews to ensure timely completion and compliance requirements
Assist in creating and distributing job descriptions for new hires
Provide support in maintaining and updating administrative documents, including employee directories, job posting guides, and internal tracking tools
Assist with administrative needs, including creation of forms, workflows, and ad hoc reporting
Support employee inquiries and basic troubleshooting (e.g., system updates, manager assignments, leave resets)
Provide support in managing compliance-related items, including labor law posters and conflict of interest (COI) tracking
Assist with the administration of annual performance reviews, including system setup, data management, tracking completion, and filing documentation
Provide support in administering professional development programs, including application tracking, communications, and approval workflows
Assist with internal communications, including employee announcements (e.g., birthdays, holidays, closures) and weekly updates
Provide support in tracking and sharing employee-related updates with leadership and stakeholders