Administrative Officer - HHS

University of Guelph•Guelph, ON

10d•Onsite

About The Position

The Department of Human Health Sciences is seeking an Administrative Officer to provide financial, human resources, and administrative leadership in support of the Chair, faculty, staff, and students. Reporting to the Chair and the Director, Business Operations, the Administrative Officer is responsible for the effective day-to-day management of departmental operations and plays a key role in strategic and operational planning within the department. This position provides leadership across a broad portfolio, including human resources management, financial resource management, administrative operations, strategic planning, policy interpretation, process improvement, and departmental reporting. The role also includes supervisory responsibility for administrative and technical staff, as well as functional guidance to other staff as required. The Department of Human Health Sciences is a complex academic unit supporting faculty, staff, graduate students, research personnel, postdoctoral fellows, and a significant undergraduate enrolment across Guelph and Guelph-Humber programs. The department also has responsibilities connected to specialized programs and units, including the Human Anatomy Outreach and Body Donation Programs, the Human Nutraceutical Research Unit, and the University of Guelph-Humber endeavour.

Requirements

Undergraduate degree in Business, Accounting, Human Resources, or a related field.
Minimum five years of progressively responsible management or administrative experience.
Experience in financial management, budgeting, forecasting, and reporting.
Experience with human resources administration, recruitment, employee relations, and performance management.
Strong analytical, problem-solving, data analysis, and decision-making skills.
Excellent verbal and written communication skills.
Proven ability to manage competing priorities and complex workloads.
Demonstrated leadership, relationship-building, and collaboration skills.
Strong organizational skills, attention to detail, and commitment to confidentiality.
Proficiency with computing systems, particularly business, financial, and reporting systems, as well as advanced Microsoft Office skills.

Nice To Haves

Professional designation such as CPA, CHRP, or CHRL is considered an asset.
Exposure to student and academic information systems would be considered an asset.
Experience working in a unionized environment is preferred.
Knowledge of public-sector, post-secondary, or research-intensive environments is preferred.

Responsibilities

Lead departmental human resources activities, including recruitment, onboarding, payroll, leave administration, performance management, and employee relations.
Advise the Chair and supervisors on staffing, workforce planning, collective agreement interpretation, and HR best practices.
Support long-term financial and operational planning for the department.
Manage departmental operating budgets, forecasting, financial reporting, and year-end planning.
Monitor revenues and expenditures and recommend budget strategies and corrective actions.
Develop and implement process improvements, policies, and administrative best practices.
Supervise and support administrative and technical staff.
Provide strategic advice, analysis, and reporting to support departmental decision-making.
Coordinate administrative activities related to academic programs, accreditation, reviews, and special projects.
Liaise with faculty, staff, central administration, and external partners on operational matters.
Participate in departmental, college, and university committees and initiatives.