CFSD Administrative Officer

Arlington County VA•Arlington, VA

9d•Hybrid

About The Position

The Child and Family Services Division (CFSD) of the Department of Human Services (DHS) is seeking an Administrative Officer with strong business acumen and demonstrated ability to work collaboratively with system partners to monitor and administer a budget of almost $25 million. The Administrative Officer is a critical senior leadership position responsible for fiscal stewardship and resource allocation to support an effective service delivery system for children and families. The Administrative Officer is responsible for monitoring and coordinating all financial processes, human resources, procurement, and general administrative functions for CFSD. This incumbent will lead and manage the work of 8 financial and administrative staff and provide direct supervision to four staff. A primary focus of this position is extensive management analysis in support of the Division’s mission to provide excellent innovative services that promote safety, protect children, and preserve and strengthen families. Arlington County DHS is committed to delivering client services in an effective, equitable, respectful, and trauma-informed manner. Our staff is dedicated to ensuring our clients are approached, engaged and cared for in ways that demonstrate competency, sensitivity and awareness of factors which impact the client experience. This includes but is not limited to: cultural identity, gender, racial, and ethnic diversity, religious/spiritual ascription, physical capability, cognitive and literacy levels, sexual orientation, and linguistic needs.

Requirements

Bachelor's degree in Accounting, Finance, Business/Public Administration or related field
Significant and progressively responsible full-time experience in program administration and/or management, which includes budget development and analysis, and/or reconciliation of accounts, and other administrative functions such as Human Resources, Procurement, program planning, grants management, and/or contracts management
Possess, or obtain by the time of appointment, a valid motor vehicle operator's license from the applicant's place of residence or commit to utilizing alternate means of transportation to perform assigned duties and responsibilities at locations other than the primary worksite.
If the applicant possesses or acquires a license, the applicant must authorize Arlington County to obtain, or the applicant must provide a copy of the applicant's official state/district driving record.

Nice To Haves

Policy analysis, program evaluation, and performance measurement
Navigating local government programs involving State and Federal funding and associated accountability
Software tools including word processing, spreadsheets, databases, and presentation platforms
Interpreting procurement regulations, managing HR policies or systems, and coordinating cross-functional teams or stakeholders

Responsibilities

Directing budget formulation, financial management, and procurement processes to ensure compliance with local, state, and federal regulations
Monitoring program audits and grants management
Tracking personnel transactions and expenditures to support revenue maximization and monitor state-reimbursable positions
Reconciling accounts and initiating journal entries, budget revisions, and other fiscal adjustments
Supervising staff directly and indirectly, including hiring, training, assigning work, evaluating performance, and coordinating disciplinary actions
Managing contracts by writing specifications, negotiating pricing, monitoring performance, and evaluating program effectiveness
Leading the development and oversight of Children’s Services Act (CSA) programming across multiple child-serving agencies
Participating as a senior leader on Family Assessment and Planning and Community Management and Planning Teams
Developing policies, procedures, and performance measurement systems to support quality improvement, board reporting, and compliance initiatives
Collaborating with DHS stakeholders and senior management to guide strategic planning, training, and cross-agency coordination for children and family services