Administrative Officer

U.S. Army Corps of Engineers•Vicksburg, MS

14d

About The Position

The Administrative Officer provides and coordinates administrative support to assigned Directorate Chiefs. Areas of support include telework, task management, employee emergency database development, quality improvement, resource management, time and attendance and leave, onboarding and offboarding, training, travel, Automated Nature of Action (AutoNOA) input, and documenting and maintaining mandatory security and professional certification requirements for G-6 staff. The position also coordinates appointment documents for government employees and administers G-6 Headquarters building maintenance and construction projects. The incumbent coordinates with cross-functional staff, presents information to diverse audiences, analyzes administrative operations to identify bottlenecks, and verifies compliance with the federal records management system. The position may require temporary duty or business travel up to 15% of the time. Appointment may be subject to a suitability or fitness determination based on a completed background investigation.

Requirements

One year of specialized experience coordinating day-to-day administrative operations or office workflow; tracking and updating administrative data systems, databases, or suspense records; preparing and processing standard personnel, onboarding, or travel documents; and reviewing correspondence and documentation for adherence to administrative guidelines and procedures.
Alternatively, a master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree in a field that demonstrates the knowledge, skills, and abilities needed for the position.
A combination of education and experience may qualify if it meets at least 100% of the specified requirements.
Applicants who held a General Schedule position within the previous 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-7).
Applicants must meet an eligible employment authority category and provide documentation proving eligibility.
Proof of U.S. citizenship is required.
Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
A one-year probationary period is required.
Direct deposit of pay is required.
Appointment may be subject to a suitability or fitness determination based on a completed background investigation.
Temporary duty or business travel may be required up to 15% of the time.

Responsibilities

Provide and coordinate administrative support to assigned Directorate Chiefs.
Support telework, task management, employee emergency database development, quality improvement, resource management, time and attendance and leave, onboarding and offboarding, training, travel, and AutoNOA input.
Document and maintain mandatory security and professional certification requirements for G-6 staff.
Coordinate the preparation and issuance of appointment documents for government employees.
Administer G-6 Headquarters building maintenance and construction projects.
Coordinate with cross-functional staff to share timely updates.
Present facts, conclusions, or opinions to diverse audiences.
Analyze factual data concerning administrative operations to identify bottlenecks.
Verify compliance with the federal records management system.